Accounting Specialist

Job Description

The Accounting Specialist role involves providing comprehensive accounting support to the Dubai and Abu Dhabi offices, as well as assisting the Riyadh office when necessary. This position also entails active participation within the broader EMEA finance team.Client DetailsOur client is a leading global law firm with over 1,500 lawyers and 20 offices worldwide.DescriptionAccounts Payable/ExpensesReview invoices and expense claims submitted by UAE personnel for coding, accuracy, VAT/tax validity, and compliance with Firm policy. Post Firm overhead invoices on Chrome River and address related inquiries, both internally and externallyFacilitate payment for approved invoices and expense claims through bank transfers. Submit standard release emails and supporting documentation for payment release. Monitor automated remittance advices generated by the systemIn exceptional cases, directly post invoices on the Aderant accounts system and prepare manual cheque requests and one-off bank transfers when necessary. Compile adjusting general ledger journals in line with the firms standard format, submitting them to the LA finance team along with supporting documentationMaintain the firms master Vendor records, set up new vendor details, and adhere to the firms callback procedures for new vendors and vendor bank details changes. Keep a firm-approved vendor callback log available for firm managementManage UAE client bank accounts, monitor them daily, post new client account receipts as instructed by UAE partners, process client bank payments, and generate client account reports upon requestVAT & Tax AccountingAssist the Finance Manager in preparing the quarterly UAE VAT Return by generating accounts payable invoice reports as neededCollaborate with the London-based billing team to create a report of client bills delivered each quarter, which is then submitted to the Finance Manager for use in quarterly VAT calculationsProcess incoming VAT receipts and outgoing VAT payments to/from the UAE tax authorities. Prepare VAT journals under the direction of the Finance Manager to reconcile VAT general ledger control accounts quarterly.General LedgerOversee general ledger entries for the UAE offices. Prepare monthly reconciliations for all client and operating bank accounts. Submit bank reconciliations for review by the Finance Manager, addressing any related queries and submitting reclass journals to the LA finance team when necessaryBudgetAssist the Director of Administration in partially preparing the annual expense budgets for the UAE offices using the firms budget toolPayrollAssist in setting up net salary payment bank transfers, remitting social security taxes, and pension payments to third parties. Prepare and submit the monthly payroll journal to the LA finance team along with a report on attorney compensationAccounts ReceivableMonitor UAE operating bank accounts throughout the day, identify, record, and post receipts in the Aderant accounting system. Share receipt reports with relevant parties and handle inquiries and communications related to receipts.Treasury/Petty CashSupport the Finance Manager in preparing the UAE offices cash flow forecast for submission to the LA treasury team. Track monthly funding transfers and transfer excess funds to other offices as instructedAdminister, control, and replenish the UAE offices petty cash float. Receive, verify, and process expense vouchers, post-paid vouchers in the Firms accounts system, and perform regular counts, reconciling the cash balance with the general ledger control accountBillingGenerate simple pre-bills for UAE partners as instructed by LA or London office Billing Supervisors. Edit bill narratives using the paperless proforma system. Serve as a b

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