| Job Location | Doha, Qatar |
| Education | Diploma; Graduate |
| Salary | Not Mentioned |
| Industry | Secretary / Front Office |
| Functional Area | Not Mentioned |
Department SecretaryJob Location : Doha, QatarJob Details :•Associates degree in business (or equivalent) or High school diploma.•5-10 years of relevant work experience.•Strong written and oral communication, organizational, and interpersonal skills are required.•Passionate, and motivated, with good interpersonal skills.•Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.•Detail-oriented and comfortable working in a fast-paced office environment•Superior organization skills and dedication to completing projects in a timely manner.Main Accountabilities:•Coordinates the flow of documents between project operations, engineering disciplines, or other department groups. Incumbent may be responsible for a small-sized project.•Under general supervision, performs a variety of administrative and document control functions for a project or department.•Arrange gate pass & schedule meetings.•Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.•Maintains the Corporate Directory. Updates phone numbers and location of the staff and distributes updated contact list.•Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.•Performs other duties commensurate with functional level and responsibilities.•Contributes as a team player who is deadline driven and works well with others.•Performs other responsibilities associated with this position as may be appropriate.•Manage and maintain the departments schedules, appointments, and meetings.•Prepare, review, and distribute correspondence, reports, and presentations.•Handle incoming calls, emails, and correspondence, directing them appropriately.•Maintain organized filing systems for project documents, technical reports, and departmental records.•Assist in preparing technical documentation, reports, and proposals as needed.•Organize and coordinate meetings, including booking venues, preparing agendas, and recording minutes.•Follow up on action items and ensure timely completion.
Keyskills :
MS Office with expertise in Microsoft Word Outlook PowerPoint and Excel
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