Receptionist

Job Description

Receptionist- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. - Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. - Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. - Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. - Attends meetings in the executives absence; speaking for the executive. - Maintains customer confidence and protects operations by keeping information confidential. - Completes projects by assigning work to clerical staff; following up on results. - Prepares reports by collecting and analyzing information. - Secures information by completing data base backups. - Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. - Providing reception duties by receiving in-coming telephone calls and in-person visits. - Being aware of all employee where about. - Requests information when an employee is not available. - Provides secretarial duties such as photocopying and faxing when time permits. - Channel phone callers to the appropriate person - Welcomes visitors and guests and direct appropriately - Provides administrative services. - To cover the Reception area and manage the security entry system ensures that all visitors (internal and external) are logged into and out of the building. - Respond to inquiries or complaints; facilitates a resolution, provides relevant information or explains policy and procedures. - Review missions, excuses and vacation - Reserves meeting and training rooms for meeting and training events - Planning, Executing and Supervising ?Digital Archiving Project? with all departments of the Company. - Monitoring library service - Handling requests concerning Health Care Company EgyMed. - Responding to applicant and employee questions/concerns. - Assisting in phone call interview. - Assist in the planning and preparation of meetings, conferences and conference telephone calls. - Handling applicants through monitoring them during English tests and applications. - Receiving night shift plans from certain departments (QC- QA- Engineering, Production, Microbiology, Kitchen and CEO) and calculate transportation and meals expenses.Skills- Bachelor?s Degree - One (1) years? experience - Follow up skills - Excellent English, verbal / written communication - Ability to work well through others. - Excellent communication skills both verbal & written - Knowledge of analytical methods, procedures - Knowledge of information gathering techniques, procedures, and practices. - Knowledge of project planning and management procedures, practices, and techniques. - Ability to develop initiatives in innovative manner for effective resolution. Job Location Cairo, Egypt Job Role Administration Years of Experience Min: 0 Max: 5 Residence Location Egypt

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