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Administration Assistant

3.00 to 5.00 Years   Cairo Egypt   08 Nov, 2023
Future Pipe Industries
1 Jobs Openings
Job LocationCairo Egypt
EducationMaster's degree
SalaryNot Mentioned
IndustryManufacturing
Functional AreaNot Mentioned

Job Description

Reports to:’’’’’’’’’ Geo Market ManagerCategory:’’’’’’’’’’’’ FTEUnit / Division / Department / Section:’’’ People & CultureLocation - Egypt’JOB PURPOSEProvide effective administrative assistance to the Management and serve as a liaison to the management team, organize and coordinate executive outreach and external relations efforts and oversee special projects.KEY ACCOUNTABILITIESProvide direct support and administrative duties.

  • Maintain appointment schedules and calendar, provide reminders when required.
  • Meet and greet visitors / delegations / stakeholders / business partners and other senior level personnel.
  • Organize and attend meetings, transcribe, and distribute the minutes.
  • Create and maintain a system for organizing and storing both electronic and hardcopy documents.
  • Handle and maintain confidential and sensitive information, data, and records.
  • Coordinate documents for interacting with both internal and external executives, consultants, and assistants in preparation of meetings.
’Communication
  • Receive and screen calls and communications and determine which are priority matters and alert the Management.
  • Communicate and handle incoming and outgoing electronic communications on behalf of the executive.
  • Compose letters and correspondences.
  • Ensure contacts are up to date.
’Schedule and Events
  • Manage diary and coordinate activities including scheduling of meetings and Tele Conferences
  • Coordinate accommodation, travel, visa and entertainment arrangements and meetings participants.
  • Arrange business lunches/dinners, and social activities, organizing logistics.
’Span of Communication
  • Internal: Executives
  • External: N/A
Job relevant information (boundaries & decision-making authority)
  • The jobholder is responsible for making decisions related to their direct scope of work.

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