Senior Procurement Specialist

Job Description

Job ObjectiveThe Senior Procurement Specialist is the primary point of contact between suppliers & NIIAR. You will be responsible for a myriad of processes including procurement of products and goods for use in the business by identifying potential supplier sources, screening them and negotiating favorable payment terms. You will also be responsible for monitoring supplier performance and ensuring contractual obligations are met, and for finding goods and services for the company at the best value regarding quality and price. You will be involved in contract drafting and managing suppliers through the whole procurement process. You will also deal with other factors such as sustainability, risk management and ethical issues.?Main Tasks

• Assist with Leading and supporting the development of the procurement department.
• Ensure implementation of all procurement related policies, practices and process improvements.
• Ensure on-going efficiencies of the procurement and material control functions by quarterly reporting on the progress being made with regard to the Key Performance Indicators (KPIs).
• Responsible for all aspects of contract administration throughout the complete contract life cycle including creation, fulfillment, maintenance and closure on all assigned contracts in cooperation with the Administrative Manager.
• Research and identify prospective suppliers and maintain strong relations.
• Evaluate products and suppliers according to key business criteria.
• Coordinate domestic and international travel, including flight, hotel, and car rental reservations.
• Request quotations from approved suppliers in addition to samples where applicable.
• Conduct related negotiations and ensure that quotation includes best price, lead time, quantity and specification of material to be purchased.
• Enter product information and final approved quotation from the concerned parties on the system and issue related PO.
• Ensure the receipt of the original set of documents from suppliers when the order placement is confirmed.
• Coordinate with the Regulatory Department for the legalization of necessary documents needed for goods clearance from customs, liaise with the Licensors for any discrepancy noted by the authorities, follow on its correction and prevention in the coming orders.
• Report claim to supplier & insurance Company upon receipt of goods, in case of damaged items, & propose recommended actions.
• Submit trimestral reports to management about cost variations and improvements. Suggest corrective and new actions to enhance performance.
• ???Monitor and maintain office equipment & inventory supplies and manage restocking accordingly.

The dynamic business environment of the company might bring changes in job nature induced by new technology, new business lines, new regulations... The Company might require the jobholder to carry out additional tasks that he/she will be trained and coached on...?QualificationsEducation

• Bachelors degree in n Supply Chain Management, Business Management, finance, or a related field.
• Masters degree in a related field is a plus.

Experience

• 4+ years? experience working as a procurement specialist in the same area required.
• Expert knowledge of business and relationship management principles and practices, purchasing, contracting and negotiating.

Required Language

• Professional proficiency in Arabic and English required.

Skills Requirements

• Critical Thinking ? planning and highly analytical.
• Leadership ? easily move others to action by delegating, coaching, planning, motivating, organizing, and controlling workflow.
• Goal Oriented ? Result driven, naturally motivated to reach goals.
• Proactive self-starter with an entrepreneurial attitude and great instincts for value.
• Maturity ? provide a good balance of risk taking and judgment; aggressive and confident; able to operate independently.
• Strong command of details including project status and ability to drive projects to successful conclusions.
• Problem solving and decision making skills.
• Highly astute with exceptional interpersonal skills, including written and verbal communication.
• Being an enthusiastic team player with a strong drive to create positive and dynamic work environment.
• Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations such as in managing inventories, reorder points, and assisting in forecasting future needs.
• Excellent influencing, negotiating and conflict resolution skills.
• Expert in MS Office: Word, Excel, Outlook, PowerPoint, tracking software to analyze, quantify, and recommend transactions.

Job Requirements

• Ability to travel to meet vendors and suppliers upon business requirements.
• Ability to work a flexible schedule remotely including evenings and weekends when needed.

Keyskills :