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Senior Executive Assitant

4.00 to 0.00 Years   Beirut, Lebanon   29 Aug, 2024
Zeenni Steel Industries and Trading SAL
1 Jobs Openings
Job LocationBeirut, Lebanon
EducationNot Mentioned
SalaryNot Mentioned
IndustryIndustrial Production; Manufacturing
Functional AreaNot Mentioned

Job Description

About the Role:This is a full-time Executive Administrative Assistant role. The EA will be responsible for the CEO primary support. Planning, and orchestrating work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld. Managing communication, legal compliance, and reconciliation. Managing schedules, handling confidential information, making travel arrangements, acting as a liaison, and providing support to the board of directors, as directed. In Addition, the AE will be responsible for arranging and handling all logistics for board meetings and events including schedules, agendas, and recording meetings.Educational Requirements:Degree in Business Management: A Bachelor?s Degree in Business Administration, management, or a related field is required. A Masters Degree is a plus.Responsibilities:

  • Provide personal assistance to the CEO, including personal scheduling. Scheduling meetings, and coordinating agendas, mail, email, and phone calls.
  • Manage suppliers and stakeholders requests and act as liaison, as needed.
  • Manage all executive meetings by organizing board meetings (Premises identification, itinerary, meeting agenda & prerequisites). Recording minutes of meetings, aligning with legal, and dispatching board resolutions to members.
  • Manage senior executives? travel logistics and activities, including accommodations, transportation, and related requirements.
  • Collaborate across teams on activities and initiatives. Organizing communications and planning events both internal and off-site.
  • Office management and logistics including organizing and running meetings and company events.
  • Maintaining a filing system for all database contacts and legal documents. Generating monthly reports, and presentations, providing administrative and office support, and spreadsheet creation.
  • Assist in searching for new market segments directed by the CEO, through developing a research plan including collecting and analyzing data and submitting findings.
  • Maintain professionalism and strict confidentiality with all materials.

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