Qobayat FO (Re-Ad): Programme Assistant (Operation and data coordination)

Job Description

ÿKey Responsibilities (not all-inclusive, nor exhaustive):ÿWithin the assigned unit and delegated authority, under the direct supervision of the Programme Associate (Operation & Data Coordination) and the overall supervision of the Heads of Field Office, incumbents will be responsible for the following key duties:ÿ

• Support the coordination with other relevant functions at the Field Office (FO) and Country Office (CO) to ensure that WFP?s delivery setup matches the requirements and targets of WFP programmes and that WFP project acti vities are implemented smoothly and in line with WFP?s strategy and SOPs.
• Support coordination with relevant internal counterparts to support effective collaboration, implementation, reconciliation and monitoring of WFP project activities to meet the targets of the different programmes and inform decision making at FO level.
• Assist the Programme Associate (Operation & Data Coordination) in overseing the work of Cooperating Partners (CPs) related to the delivery of WFP programmes and provide technical support and guidance to CPs on WFP programme implementation, data management and documentation, through remote support and regular field visits.
• Support the effective management of the delivery, storage, handover to partners and reconciliation of CBT payment instruments at FO level in compliance with established SOP. Perform regular reconciliation with CPs ofÿCBT payment instruments that are under the custody of the CPs to ensure proper segregation of duties for dual custody of payment instruments in line with established SOPs and agreements with CPs.
• ÿLead the processing and managing of service and payment lists to contribute to the effective and timely management of resources.
• Provide support to ensure integrity of beneficiary data collected by CPs and perform quality data cleansing and other data related tasks as required (e.g., deduplication) throughout the lifespan of WFP programmes.
• Assist the Programme Associate (Operation & Data Coordination) to support the preparation and implementation of monthly distribution cycles for WFP?s programmes, through the preparation of distribution lists, support to distribution processes and distribution reconciliation.
• Follow up on beneficiaries complaints/issues received through various WFP systems/tools and effectively coordinate with relevant units to ensure they are addressed and maintain timely updates onÿissues status on systems/tools .
• Support to record programmeÿdata in a timely and accurate manner and ensure consistency of information presented to stakeholders.
• Gather and provide relevant inputs for reports and analysis around the implementation of WFP programmes (incl. situation reports, mapping and data visualization and donor briefings and reports), contributie to advocacy efforts to various stakeholders and collect best practices and lessons learned from the field in relation to data.
• Assist in managing, upgrading, maintaining, and providing technical support of databases used in the operation, including planning and overseeing data collection, input and verifications.
• Keep apprised of evolving technology and new business needs to support operational data management systems.
• Perform other related duties as required.

Keyskills :