Programme Assistant, WPHF - Lebanese Nationality ONLY

Job Description

Programme Assistant, WPHF - Lebanese Nationality ONLYAdvertised on behalf of :Location :Beirut, LEBANONApplication Deadline :10-Apr-22(Midnight New York, USA)Time left :11d 14h 58mType of Contract :Service ContractPost Level :SB-3Languages Required :Arabic EnglishStarting Date :(date when the selected candidate is expected to start)16-May-2022Duration of Initial Contract :1 yearExpected Duration of Assignment :1 year - Renewable based on good performance and funding availability **UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.** UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing womens rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States priorities and efforts, building effective partnerships with civil society and other relevant actors. UN Women Lebanon Office acts as the Secretariat for the Womens Peace and Humanitarian Fund (WPHF), a partnership between the United Nations, Member States, and the civil society, which supports women led and womens rights organizations working to build peace and provide humanitarian response throughout the world. The WPHF is a global pooled funding mechanism which aims to re-energize action and stimulate a significant increase in financing for womens participation, leadership, and empowerment in peace and security processes and humanitarian response. The WPHF is a flexible and rapid financing mechanism. It supports quality interventions designed to enhance the capacity of local women to prevent conflict, respond to crises and emergencies, and seize key peacebuilding opportunities. The WPHF breaks silos between humanitarian, peace, security, and development finance by investing in enhancing womens engagement, leadership, and empowerment across all phases of crisis, peace and security, and development. It addresses structural funding gaps for womens participation in key phases of crisis, peace and security, and development by improving the timeliness, predictability and flexibility of international assistance. The overall goal of the WPHFs theory of change is to contribute to peaceful and gender equal societies. Achievement of this goal will require that women are empowered to participate in, contribute to, and benefit from conflict prevention, crisis response, peacebuilding, and recovery. Since its launch in 2016, WPHF has been supporting over 200 civil society organizations and is present in 20 countries or group of countries. Reporting to Planning, Coordination and Resource Mobilization Specialist, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.BackgroundDuties and Responsibilities1. Provide administrative and logistical support to the formulation and management of programmes* Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;* Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;* Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;* Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.2. Provide administrative support to the financial management of the Programme Unit* Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;* Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;* Prepare non-PO vouchers for development projects;* Process payment for consultants, as delegated;* Create requisitions in Atlas for development projects; register good receipts in Atlas.3. Provide administrative support to the Programme Unit* Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions;* Make travel arrangements for the Programme Team, including travel requisitions and claims;* Draft minutes in meetings, as delegated;* Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Program team;* Organize and coordinate filing of documents; maintain mailing lists.4. Provide administrative support to resource mobilization* Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.5. Facilitation of knowledge building and knowledge sharing* Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.6. Any other related tasks as may be required or assigned by the supervisor.Key Performance Indicators:* Timely and accurate administrative and logistical support to events, workshops, and missions.* Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.* Timely and accurate tracking of data for CO management and donor purposes.* Quality maintenance of internal systems and files.* Quality and timely support to programme team.CompetenciesCore Values:* Respect for Diversity* Integrity* ProfessionalismCore Competencies:* Awareness and Sensitivity Regarding Gender Issues* Accountability* Creative Problem Solving* Effective Communication* Inclusive Collaboration* Stakeholder Engagement* Leading by ExampleFunctional Competencies* Knowledge of programme management;* Ability to create, edit and present information in clear and presentable formats;* Ability to manage data, documents, correspondence and reports information and workflow;* Good financial and budgeting skills;* Good IT skills.Required Skills and ExperienceEducation and Certification:* Bachelors degree in Business, Public Administration, or other related fields is required.Experience:* At least 3 years of progressively responsible experience in administrative or programme management/support;* Experience in working in a computer environment using multiple office software packages;* Experience in the use of ATLAS is an asset;* Experience in supporting a team is an asset.Language Requirements:* Fluency in English and Arabic is required;* Knowledge of the other UN official working language is an asset.Application

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