Executive Assistant to the CEO

Job Description

Job ObjectiveThe Executive Assistant provides executive and administrative and support to the CEO. S/he serves as the primary point of contact for internal and external communication on all matters pertaining to the Office of the CEO. In addition, the EA also serves as a liaison to the Board of Directors & Executive Management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The EA will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times and to handle a wide variety of activities and confidential matters with discretion.?Main Tasks

• Plans, coordinates and ensures the CEOs schedule is followed and respected.
• Provides gatekeeper and gateway role, creating win-win situations for direct access to the CEOs time and office.
• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondences; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO?s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Supports key executive meetings through meeting organization, agenda preparation, documents collection, proof-reading, and taking minutes of meetings.
• Prepares, proofreads and checks format of memos and other written materials.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEOs ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Supports CEO in regular reporting cycles.

The dynamic business environment of the company might bring changes in job nature induced by new technology, new business lines, new regulations... The Company might require the jobholder to carry out additional tasks that he/she will be trained and coached on...?QualificationsEducation

• Bachelor?s degree in Business Administration, Communication, or relevant field of study;
• MBA, Master?s Degree is a plus.
• PMP certification is a plus.

Experience

• Strong work tenure - 3 to 5 years of experience supporting C-Level Executives.
• Experience and interest in internal and external communications.

Required Language

• ?Strong work tenure - 3 to 5 years of experience supporting C-Level Executives.
• Experience and interest in internal and external communications.

Required LanguageAdvanced/professional proficiency in Arabic and English is required; French is a Plus.Skills Requirements

• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and investors.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to conduct research and present data in a concise and well-written manner.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and to demonstrate the highest level of customer/client service and response.
• Proven ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Strong technical competency, specifically with virtual meeting tools (like Zoom), Google Suite, Microsoft Suite, Calendars, Distribution Lists, etc.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Job Requirements

• Ability to travel upon business requirements.
• Ability to work a flexible schedule remotely including evenings and weekends when needed.

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