| Job Location | Beirut, Lebanon |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Non-profit Organization |
| Functional Area | Not Mentioned |
KEY ACCOUNTABILITIES (not all-inclusive)Under the supervision of Head of Field Office, the incumbent will perform the following tasks:1.?? ?Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records2.?? ?Supervise drivers and allocate daily missions to field locations3.?? ?Supervise and monitor fuel consumption for all WFP vehicles4.?? ?Ensure regular maintenance of vehicles and keep a register of job cards to be recorded on the fleet management software5.?? ?Follow-up on security clearances in liaison with security cell6.?? ?Raise trips on internal software for recording of daily subsistence allowances and staff entitlements7.?? ?Processing staff attendance, which includes ensuring vacation and sick time are tracked on the monthly attendance sheet.8.?? ?Assist the office administration by providing input with respect to attendance, overtime and other staff payment preparation etc.?9.?? ?Raise micro-purchase orders and purchase requisitions in relation to admin services in coordination with Finance and Procurement unit10.?? ?Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility11.?? ?Attend meetings on day-to-day admin. matters; and take minutes of meetings to be shared with Head of Unit12.?? ?Compile daily, weekly and monthly field office plans and support field missions13.?? ?Ensure that office properties are maintained in accordance with the organization quality standard.14.?? ?Maintain the office inventory database and ensures that all equipment are labeled according to the WFP rules and regulations.15.?? ?Carry out yearly physical count of all WFP assets in the office and report the outcome of the annual count.?16.?? ?Other accountabilities, as required.
Keyskills :
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