| Job Location | Beirut, Lebanon |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Non-profit Organization |
| Functional Area | Not Mentioned |
JOB PURPOSEThe incumbent will provide specialized administrative support in coordinating the smooth administrative functioning of the Country Director?s office.KEY ACCOUNTABILITIES (not all-inclusive)Within delegated authority and under the direct supervision of the Country Director, the incumbent will be responsible for the following duties:?Desired Experiences for entry into the role:????Provide dedicated executive assistant support to the CD.????Coordinate and provide a full range of support services including follow-up actions, resolution of issues and unforeseen situations, for the effective functioning of business operations.????Coordinate and supervise work of other support staff, and support their learning and development, to ensure staff possess up-to-date knowledge of systems and procedures required to perform their duties.????Regularly monitor, oversee and adapt existing procedures and collaborate with a wide range of stakeholders across the organisation to identify, assess and meet evolving business needs.????Manage office communications and act as an escalation point for complex business queries, to ensure priorities and urgent matters are identified and addressed, and that consistent and quality services are delivered to clients.????Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.????Manage and monitor a variety of complex correspondence and documentation to ensure appropriate prioritisation, routing, and that established deadlines are met; review documents and materials prepared by other staff for quality assurance and meeting established deadlines.????Monitor and evaluate budget(s), to ensure that planned financial resources are used effectively.????Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.????Coordinate and oversee the maintenance of records and databases, to ensure information is well organised and readily available for staff.????Collaborate with a wide range of individuals to understand business needs and respond efficiently.
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