hireejobsgulf
Register for Job

Beirut - Business Support Assistant (Travel) SC 5

1.00 to 10.00 Years   Beirut, Lebanon   09 Dec, 2022
World Food Program - Other locations
1 Jobs Openings
Job LocationBeirut, Lebanon
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Job Purpose:To support the delivery of quality, customer-focused for travel transactions for duty travel domestically and internationally. And to maintain financial and administrative records for all travel transactions.Duration of Assignment:The Business Support Assistant (Travel) will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance.Key Responsibilities (not all-inclusive, nor exhaustive):Within delegated authority and under the direct supervision of the Admin Officer and the overall supervision of the Head of Administration and Protocol the incumbent will perform the following duties:1. Reviews the WeTravel inbox daily and certifies the travel requests timely2. Initiate and process travel requests and claims and make travel arrangements for all staff, including reservation for tickets in line with WFP travel guidance and liaise with travel agents ensuring WFP obtains the best price and service.3. Maintain the trips Document database in WeTravel, advise and assist staff where required and review travel claims submitted by staff for reimbursement4. Maintain a database on travel costs for the different trips undertaken to assist finance in budgeting for travel5. Train staff in the processing of travel documents in line with procedures, rules and regulations and liaise with other offices as appropriate.6. Respond to queries from a variety of sources by providing information, advice7. Draft routine correspondence related to the unit?s work and type a variety of materials such as correspondence reports and papers.8. Coordinates with the travelers, the Travel Approving Officer (TAO), and the travel agency to finalize the Travel Requests as expeditiously as possible.9. To submit quarterly and annual travel reports or whenever necessary.10. Other as required.General Administration Assistant

  1. Raise GRN/SES for services procured by the administration unit
  2. Draft Purchase Requisitions and Micro Purchase Orders
  3. Support in daily office requests related to administration
  4. Support in stationary replenishment and inventory stock
Vendor Management Assistant:
  1. Responsible in monitoring vendors to ensure compliance with WFP policies
  2. Maintains vendor database in SAP ERP Systems and files with current and complete information.
  3. Follows established processes for vendor accreditation forms for supply and services
  4. Ensures that all information is accurate and up to date
  5. Ensures that all required documents and forms are completed for approved vendors
  6. Participate in Vendor procedures and processes
  7. Disseminate relevant vendor records and reports
  8. Reports on the list of blacklisted Vendors
  9. Updated Vendor Directory per Category
  10. Answering any consultations that other units may have on vendor management procedures

Keyskills :

APPLY NOW

Related Jobs

© 2023 HireeJobsGulf All Rights Reserved