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Beirut - Admin Assistant (Protocol) SC 5

1.00 to 10.00 Years   Beirut, Lebanon   10 May, 2021
World Food Programme
1 Jobs Openings
Job LocationBeirut, Lebanon
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Organizational Context:The post is based in Beirut Country Office (CO). The incumbent reports to the Head of Admin or his/her designate.??Job Purpose:To support the Country Office in protocol operations, particularly in the port operations, clearance of shipments and aviation cargo.??Accountabilities:Within delegated authority and under the direct supervision of the Head of Administration or his/her designate, the incumbent will be responsible for the following duties:

  • Draft letters to concerned government parties to secure entry permits to restricted areas such as Ports, airports to facilitate WFP operations.
  • Draft special permit requests, declaration in Douane or any other clearance formality required for WFP shipments.
  • Follow-up on the clearances of submitted applications with the relevant authorities for shipments or aviation cargo.
  • Translate directives and communiques received from the government pertaining to the current situation.
  • Support the logistics/port team in their official communication with the government for high level visits and meetings.
  • Support the Admin Officer in updating the status of assets affected by the office explosion for Country Office and Beirut Field Office.
  • Carry out assets transactions on specialized platform as needed.
  • Support in identifying the number of assets requiring replacement.
  • Perform other related duties as required.

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