| Job Location | Beirut, Lebanon |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Community/Social Services/and Nonprofit |
| Functional Area | Not Mentioned |
ACCOUNTABILITIESWithin delegated authority and under the direct supervision of the Head of Field Office, the Admin Assistant will be responsible of the following duties:?Administration:Premises maintenanceFleet Management: supervision of drivers which includes weekly meetings, fleet planning and assigning of drivers to missionsData entry of receipts and vehicles/drivers info into the Fleet Management System (FMS), and continuous coordination with the FMS focal point in Country Office.Internal Security clearances for all mission to the special and red areas.Stationary: Maintain an inventory of stationary items, track usage and replenish when necessary.Office managementManage Office cleanersHuman Resources:Timekeeping: track absences?and consolidate at the end of the month once all attendance sheets are submitted.?On-boarding: Briefing new staff on HR proceduresHR Documents: Liaise with staff and HR when staff requests documents from the HR unit (employment certificates, contract extensions etc.)Finance:Petty cash: Maintain and consolidate petty cash and petty cash documents to be submitted to Country Office on a monthly basis. Copies to be kept on file at Field Office.Input all petty cash purchased on WINGSBill Payments: Raise proper SESs on request to ensure all bills are paid on time.Yearly inventory asset count-consolidated and sent to Country OfficeInputting of fuel receipts to the Fuel Management SystemProcurement:PRs on request to ensure payments are made for large items (office rent, electricity, large purchases)MPOs?for all purchases under $5000 to be done on WINGS upon request from Country Office
Keyskills :
© 2023 HireeJobsGulf All Rights Reserved
