Business Support Assistant G5 - Ankara

Job Description

ORGANIZATIONAL CONTEXTThese jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Country Director. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.JOB PURPOSETo deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.?KEY ACCOUNTABILITIES (not all-inclusive)1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.2. Respond to standard queries and provide timely and accurate guidance.3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources4. Manage and maintain records and databases, to ensure information is organised and readily available for staff.5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.?6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.7. Contribute to improvement of business procedures and processes.8. Collect and perform basic analysis of data to contribute to quality business information management.9. Provide guidance to junior colleagues in performing their duties.10. Perform administrative procurement activities in a timely and efficient manner, to support Procurement Officer in the acquisition of goods and services11. Prepare Purchase Orders in SAP and perform the administrative tasks for recording Purchase Orders12. Identify and research potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed to register the suppliers to vendor database and tender platform?

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