Technical Assistant

Job Description

ResponsibilitiesThe position holder is responsible:

• To assist Technical Advisors in conducting regular physical visits, reviewing reports and identifying problems, discrepancies and solutions for the Field of Activity 2 (FoA2) - Supporting Local Economic Development and Employment.
• To help Technical Advisors in preparing, organizing and implementing workshops, events and meetings for internal/external purposes.
• To support Technical Advisors in filing and maintaining up-to-date folders (physical and electronic) for partners and service providers of the FoA 2.
• To support Technical Advisors in FoA 1 (Evidence Based Policy Making) in conducting monitoring and evaluation activities, such as data collection, data cleaning, data entry and analysis.

TasksThe position holder has the following as main tasks:1.Support technical advisors in managing and implementing programme activities of the field of activity 2 (FoA2) in:

• supporting in the preparation of programme activities such as Local Employment Dialogue (LED), Local Employment Initiatives (LEI), Job-matching and creation, etc.?
• assisting in conducting physical monitoring visits of the programme activities such as LED, LEI, Job-matching and creation, etc.?
• supporting in reviewing of reports (bi-weekly, monthly, etc.) submitted by partners such as Employment Promotion Unit (EPU) and service providers/ consulting firms.?
• assisting in filing and maintaining up-to-date folders (physical and electronic) for partners (EPU, etc.) and service providers/consulting firms.
• backing the communication flow and flow of information to the partners such as Ministry of Labour (MoL), Works Directorate, EPU and service providers/ consulting firms and vice-versa.
• helping in the preparation and organization of workshops, events and training for internal and external purposes.?
• providing logistical and technical support to the partners (MoL, Works Directorate, EPU, etc.) and service providers/ consulting firms.
• supporting in the preparation of internal/ external visits to the places of programme activities.

2.Support technical advisors in managing and implementing programme activities of the field of activity 1 (FoA1) in:

• supporting in data collection and compilation for the field of activity 2 (FoA 2) in compliance with the standard methodology, tools and cycles.
• assisting in carrying tracer study including data cleaning, data entry and documenting results for the field of activity 2 (FoA 2) in compliance with the standard methodology, tools and cycles.?
• supporting in the preparation of presentations and results for the field of activity 2 (FoA 2), based on the Monitoring and Evaluation (M&E) results.
• Assisting in organizing M&E activities and training of partners and service providers for the field of activity 2 (FoA 2) in coordination with Field of Activity 1 (FoA1).
• Deputizing the responsible colleague in this regard from FoA1.

3.Other duties/additional tasksThe position holder is expected to perform other duties/tasks, including, but not limited to the following ones;

• Document key highlights of visits, events, workshops and training such as preparing minutes/notes and taking photos and videos;
• Compile photos and videos of the events, workshops and training for publication and visibility purposes;?
• Provide support to the team in the logistics of organizing events, workshops, training, etc.;
• Provide administrative support to the team and wherever needed;
• Performs other duties and tasks at the request of management?

Keyskills :
Technical Assistant