Senior Reporting and Administration Officer, Amal Consortium

Job Description

The International Rescue Committee responds to the?world?s worst humanitarian crises?and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to?refugees forced to flee from war or disaster. At work today in more than?40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way?from harm to home.Job Overview/SummaryThe Senior Reporting and Administration Officer is responsible for leading on reporting and providing administrative support within a USAIDs Office of U.S. Foreign Disaster Assistance (OFDA)-funded program that includes health and nutrition; water, sanitation and hygiene (WASH); and shelter activities to support conflict-affected populations.? Entitled Amal (?hope? in Arabic), the consortium will include international and Syrian partners with humanitarian response capacity. ?Pending donor approval of an award modification, the Senior Reporting and Administration Officer will support the Chief of Party (CoP) to establish key administrative systems and reporting processes to fulfil IRC?s internal and donor informational, accountability, and compliance requirements.?Major Responsibilities?Reporting and Communications?? Establish and maintain monthly and semi-annual reporting process with IRC and partners based on donor requirements and templates to ensure quality products are completed within deadline? Engage with Senior MEAL Manager and Senior Information Management Officer to use program data from consortium-wide monitoring and evaluation to complete USAID OFDA reporting requirements and deliverables, including baseline assessment?? Create information products that highlight Amal program successes and other related work, including Powerpoint presentations, success stories, ad hoc updates, etc. for internal presentations and donor requests?Support CoP to provide regular and timely updates to partners and other related actors? Engage with Deputy CoP and technical program staff to support preparation and finalization of key documents that enable quality program delivery? Support on review of program third party monitoring reports and final evaluation to produce quality product? Ensure all reports and other relevant documents from donor, headquarters, partners, other consortia, etc. are saved and accessible to Amal team?Administration and Logistics?? Support CoP to complete administrative processes, including travel requests, recruitment requests, consultant payments, and other related documentation?? Coordinate with Grants Team to ensure necessary grants documents are accessible and saved to the IRC files based on grant management policy?? Organize logistics related to partner monitoring visits, training workshops, and planning meetings for IRC and partners with Beirut-based counterparts?? ?Support document sharing to donor and IRC third party monitoring agencies to complete necessary activities and reports, as neededPartnership Coordination and Capacity building? Champion robust partner relationship management characterized by the core partnership principles from IRC?s Partnership Excellence for Equality and Results System (PEERS) of responsibility, results-oriented approach, equality, transparency and complementarity?Drive adherence to PEERS by working with Amal team and partners to complete quarterly monitoring visits and lesson learned reflections? Systematically gather and utilize feedback from partners on IRC?s management of the consortium with aim to improve the consortium?s value and effectiveness?Collaborate with Senior MEAL Manager and M&E Partnership Manager to assess the need for and develop and execute a coherent strategy and work plan to support partner organizations to strengthen their reporting capacities, also aligned with Partner Support Plans? Participate in relevant workshops and meetings to support coordination and collaboration, including quarterly partner monitoring visits and training events?Key Working Relationships?Position Reports to:? Amal Chief of PartyIndirect/Technical Reporting: N/APosition directly Supervises: N/A?Key Internal Contacts:?Country Program: Deputy Chief of Party, Senior MEAL Coordinator, Senior Information Management Officer, Health Coordinator, Protection in Partnership Advisor, WASH/Shelter in artnership Advisor, Community Health in Partnership, M&E Partnership Manager, MEAL Coordinator, Partnership Coordinator, Grants Coordinator?Region/Global: Awards Management Team, Regional Measurement for Action AdvisorKey External Contacts:? Amal partner organizations

Keyskills :
Administration