Senior Finance Officer

Job Description

- Senior Finance OfficerCompany: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Intermediate (Experienced non manager) Date Posted: 06-04-2022 Ref. Number: 150704 Years of Experience 8 - 8Senior Finance Officer and RequirementsJOB PURPOSEThe key responsibilities of this position are to maintain financial control of the day-to-day operations within finance functions including the booking of transactions into the financial software,supporting the finance coordinator in month closure processes; as well preparing monthly reconciliation for Hawala agent accounts and processing their payments on time,providing on the job training for Finance officers and assisting the Finance controller and Finance coordinator in year-end closure processes S/he will also be leading on treasury and Tax functions in the CO.RESPONSIBILITIES AND TASKSResponsibility #1: Accounting, record keeping* Check invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached and book them in to the financial software* Follow-up and Consult with Administration and Procurement staff at all times on completeness of supporting documentation for all payment requests and take necessary action to expedite settlement of all outstanding invoices or utility bills.* Check all payment requests for travel related expenses and advances to staff and ensuring that payments are supported by the relevant documentation and book in to the financial software* Review and ensure all salaries and benefits payments for consultants are valid and supported by current contracts and book in to the financial software* Review the cash receipts or bank deposits slips and record them into the financial software and adjust appropriate subledgers accordingly* Enter adjusting transaction in to financial Software as advised by Finance Coordinator or Finance controller and ensure to attach all relevant supporting documents with the adjusting journal, these journals include but are not limited to payroll transactions ,Vacation leave accrual , recoding of monitoring consultants ,accruals during quarter closure and award closure* Fill in gaps for accounting and recording functions for other hub at the time of resignation or long term leave of staffResponsibility #2: Supports with the month closure process* Fully handle specified tasks assigned by the Finance coordinator for reviewing the trial balance accounts e.g prepayments, accruals, advances and liability accounts* Updates default charging codes for all staff Time entries as per instructions of Finance Controller or/and Senior Grants officerResponsibility #3:Support in managing Money transfer agent accounts* Maintains a copy of all signed Cash requests submitted to the Money transfer agent* Updating Money transfer agent tracking sheet with all vouchers processed through Money transfer agent as soon as they are initiated from CO* Record payments to Money transfer agent into Financial software and follow-up with Shared service center for timely processing of the payments (at least once a week)* Follow-up with peer Finance officers to record commission invoices received from Money transfer agent on timeReconcile Money transfer agent statement of accounts with CO records and clear reconciling items once it appearsResponsibility #4: Coordinate Country office treasury functions* Provide a weekly cash position to the Finance controller for Amman bank accounts* Submit bank statement and bank fees templates to Shared service center at the end of each month* Clear reconciling items appearing in the bank reconciliation* Liaise with the bank to add or delete signatories based on Finance controller instructions* Prepare checks and transfers based on the pay cycle report issued by the Finance CoordinatorResponsibility #5: Provide on job training to Finance team members* Identify recurring errors from the review of trial balance accounts and with the instructions from the Finance coordinator reach out to Finance colleagues to explain the error and suggest ways of correcting it.* Acts as the focal point for new hires in Finance department on how to use and book transactions in the financial software different modulesResponsibility #6 Prepare the Timely Tax reports and statement.* Based on the instructions of the CO tax consultant and Finance Coordinator, S/he is responsible to prepare the income tax statement for all consultants and vendors and submit it on a timely basis and clear r the balances of CARE in the Income Tax Department.QUALIFICATIONSEducation Required:BA degree in Accounting or equivalent combination of education and work experienceDesired:An advanced degree in any related areaExperience Required:***1-3 years of previous experience in a similar position*Desired:Development oriented NGO experienceTechnical skills Required:** Good communication and presentation skills;* Well organized and ability to act in a professional and ethical manner;* Firm belief in teamwork, gender equality, participatory approach and sustainable development.* High level of expertise in using Microsoft Word & Excel* Excellent communication and writing skills* Detail oriented* Multi-tasking* Ability to work under pressure* Excellent interpersonal skills, ability to work on one?s own and complete tasks and produce high quality output.* Should be customer focused, communicating with impact and managing performance effectively.* Proactive in problem solving, initiating actions and making operational decisions.Desired:Experience of Financial software such as the people soft SystemHuman relations skillsThe Human Relations Skills for this position are designated asBasic:courtesy, tack and effectiveness in dealing with others in everyday working relationships, including contacts to request or provide information.Competencies:CARE Core Competencies:Respect- Behaving in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people?s confidence and setting an environment of trust and openness.Integrity- Maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles inherent to CARE.Excellence- Setting high standards of performance for self and/or others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed; ensuring interactions and transactions are ethical and convey integrity.Diversity- Promoting, valuing, respecting and fully benefiting from each individual?s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity. Other Competency:Customer Focus? Making customers and their needs a primary focus of one?s actions; developing and sustaining productive customer relations.Information Monitoring? Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.Planning and Organizing? Establishing courses of action for self to ensure that work is completed efficiently and effectively in accordance with CARE?s core values.Collaboration? Working effectively and cooperatively with others toward shared goals; establishing and maintaining principle-centered working relationships.Initiating Action? Taking prompt action to accomplish objectives; taking decisive action to achieve goals in times of uncertainty or in fluid contexts; being proactive.Follow-up? Monitoring the results

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