Project Assistant

Job Description

Project AssistantPrimary Location: Jordan-AmmanOrganizational SettingFAO implements the project ?Sustainable Production and Utilization of Agro-natural Resources (SPUAR) Initiative in Ma`an Govern?, funded by the Italian Ministry of Foreign Affairs and International Cooperation. FAO Jordan is looking for a National Project Coordinator to support the implementation of project activities in Jordan.Reporting LinesThe Project Assistant will work Under the overall supervision of the FAO Representative and direct supervision of the Project Manager.Technical FocusSupport in effective implementation of the project, using effectively the resources and inputs of the project.Tasks and responsibilitiesThe Project Assistant will support the implementation of project. More specifically, the Project Assistant will: ? Support the implementation of activities under the assigned project; ? Support implementation of activities under the assigned project that are planned in partnership with FAO service providers, government and non-governmental entities (arranged through LoA, MoU or UN to UN Agreement), and assist in preparing LoAs for internal clearance to engage different service providers; ? Participate in internal meetings, facilitate information sharing, assist in planning and coordination of internal activities; ? Provide technical assistance: Provide technical assistance in areas of expertise; identify needs for short-term technical assistance; develop terms of reference; prepare consulting agreements for consultants, facilitates work; provide oversight of short-term consultancies; ? Contribute towards coordination of office support services towards meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications; ? Establish and maintain cordial working relationships with and amongst project staff, stakeholders, and other relevant sectoral organizations; ? Provide assistance in protocol related matters, as required; ? Assist in monitoring projects activities cases other for which responsibility is assigned to; ? Monitor and maintain relevant information and databases on training, workshops, missions and seminars; ? Follow up on a broad variety of administrative and logistical actions necessary for the timely implementation of the project activities including supporting the recruitment actions, supporting the travel requests, arranging the training and workshops, briefing schedules, assist in procurement of equipment, works and services as well as partnership agreements through LoA/MoU etc; ? Support organizing meetings including venues, facilities, catering and security clearances and provide administrative and logistics support at these events; ? Support acting as disbursing officer for conferences and meetings, ensuring that entitlements are properly accounted for and disbursed; ? Performing any other duties as required.CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWINGMinimum Requirements? University degree in agriculture, agricultural economics, economics, nutrition, food processing, animal health, animal production, development studies or any other related fields; ? Minimum of 1 year of relevant working experience in supporting project implementation, preferably in large government or non-government organizations is required; ? Working knowledge (level C) of the FAO official language used for communication within the country English and working knowledge of the local language of Arabic is required. ? National of Jordan or have a valid residency in Jordan.FAO Core Competencies? Results Focus ? Teamwork ? Communication ? Building Effective Relationships ? Knowledge Sharing and Continuous ImprovementTechnical/Functional Skills? Extent and relevance of experience in the project management, preferably in large government or non-government organizations ? Demonstrated work experience in report formulation. ? Knowledge of Project Cycle Management ? Previous working experience with UN projects is an asset ? Knowledge and experience of FAO systems and databases, accounting or financial modules and corporate applications is considered an asset. ? Analytical and judgment skills, and ability to apply procedures in administration and management; ? Good knowledge of the MS Office applications, Internet and office technology equipment. * FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).* Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org* Applications received after the closing date will not be accepted.* Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.* For other issues, visit the FAO employment website: * Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.HOW TO APPLY? To apply, visit the recruitment website at and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills ? Candidates are requested to attach a letter of motivation to the online profile ? Once your profile is completed, please apply, and submit your application ? Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at ? Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications ? Incomplete applications will not be considered ? Personal information provided on your application may be shared within FAO and with other companies acting on FAO?s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application ? Only applications received through the FAO recruitment portal will be considered ? Your application will be screened based on the information provided in your online profile ? We encourage applicants to submit the application well before the deadline date.

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