PROCUREMENT ASSISTANT with RBAS Regional Hub in Amman

Job Description

PROCUREMENT ASSISTANT with RBAS Regional Hub in AmmanLocation :Amman, JORDANApplication Deadline :16-Jul-22(Midnight New York, USA)Time left :12d 0h 37mAdditional Category :ManagementType of Contract :NPSA (Short-Term)Post Level :NPSA-5Languages Required :Arabic EnglishStarting Date :(date when the selected candidate is expected to start)01-Aug-2022Duration of Initial Contract :5 Months **UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.** Regional Hub in Amman reflects UNDP?s drive towards greater organizational effectiveness, organizing work around a focused set of outcomes to support the priorities and needs of each country in the region, breaking silos and bringing the full capabilities of UNDP across disciplines to bear on core development challenges and forging wider and more effective partnerships for development. Through Hub expert teams of Advisors, the Regional Hub in Amman offers support in several forms including:Strategic Policy Advice & Advocacy:Helping Country Offices advocate for development priorities in line with UNDP?s comparative advantage and experience and providing them and their partners with timely and high-quality strategic advice on policies and programmes to address development challenges.Programme Development & Technical support:Enhancing the quality of UNDP programming through strengthening capacities in Country Offices in programme design, implementation, monitoring and evaluation.Capacity Development:Supporting the development of human and institutional capacities of Country Offices and their partners to respond effectively to major development challenges through the identification of global training material, tools and partners, and the development of custom made training.Policy Research & Analysis:Coordinating policy-oriented research, capturing and codifying lessons learnt, and producing reports, policy briefs and research papers to support development work at the country and regional levels.Knowledge Services:Collecting, distilling into usable products and disseminating development knowledge and experience from UNDP?s vast global network, providing expert referrals, fostering south-south cooperation and facilitating knowledge transfers and experience sharing between COs and with regional policy and research institutions.Operational Support: Providing a wide range of operational services, including procurement services; organization of regional events; human resources services; financial services; and ICT supportBackgroundDuties and ResponsibilitiesUnder the overall guidance of the Operations Manager and direct supervision of the Procurement Analyst, the Procurement Asssitant ensures execution of transparent and efficient procurement services and processes in Amman Regional Hub. The Procurement Assitant will support the management of the procurement processes for the supply of goods, works and services for certain projects under the UNDP Regional Hub office in Amman, following UNDP procurement procedures to meet clients? requirements. The specific tasks include: * Assist in Preparing Invitation to Bid (ITB), Request for Quotations (RFQ), Request for Proposals (RFP) and other bidding documents calling for the supply of goods, works and services on competitive basis ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies.* Assist in Managing bidding processes, bid evaluations, supplier selections and prepare submissions seeking approval for the contract award.* Support in preparing contract award including CAP/R/ACP submissions, raise purchase orders, contract administration, prepare payment certificates for the goods and services received, and other necessary documents including close-out reports.* Organize and maintain computerized records containing vendor and bid information* Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.* Organize procurement activities relating to request for proposals, sealed bids, and price quotes* Perform general Administrative duties such as maintaining general files, typing, and data entry, opening mail, and completing and processing standard purchasing forms.* Correspond with vendors regarding prices, product availability, and delivery.* Support in Creating a Procurement system with the collaboration of the IT Department to manage ICs, LTAs and other related contracts that can be accessible/edited by other responsible departments or managers Prepare required data base with cooperation with ICT unit for cost recovery* Support in organizing Events in the office within UNDP rules and regulation* Development of filing system online in addition to normal phiscal filing system in the office* Review cases and all support documents received from Regional Programme and advise accordinglyInstitutional Arrangement* The procurment Assistant shall perform required tasks under full time working hours for over period of 5 months under the overall guidance of the Operations Manager and direct supervision of the Procurement Analyst.* The Procurement Assitant shall support staff of the Procurement Unit and work in close collaboration with the operations, programme and projects? staff in the Regional Hub and UNDP HQs staff for resolving complex procurement-related issues and information exchange.* UNDP will provide the procurment assistant with Laptop during the contract period* Should UNDP deem it necessary, it reserves the right to commission additional inputs, reviews or revisions, as needed to ensure the quality and relevance of the work.CompetenciesCore* Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline* Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements * Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible * Act with Determination:LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident* Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships* Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competenciesThematic AreaBuilding Strategic PartnershipsAnalyzes general information and selects materials in support of partnership building initiatives Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)Job Knowledge/Technical ExpertiseUnderstands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Demonstrates good knowledge of information technology and applies it in work assignments Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to developPromoting Organizational Change and DevelopmentDocuments ?best practices? in organizational change and development within and outside the UN system Demonstrates ability to identify problems and proposes solutions Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate m

Keyskills :