Preschool Administrative Assistant

Job Description

- Preschool Administrative Assistant Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Intermediate (Experienced non manager) Date Posted: 19-05-2022 Ref. Number: 151357 Citizenships Jordan Residence Country JordanPreschool Administrative Assistant and RequirementsJOB TITLE:Preschool Administrative AssistantTEAM/PROGRAMME:CODE:004LOCATION:AmmanPOST TYPE:Full TimeJOB BRIEFSave the Children Jordan is establishing a preschool as part of a social enterprise model, where the income generated will support women entrepreneurs in underserved communities to establish their own preschools and hire women in these areas. The preschool operated by Save the Children Jordan is founded on warm, loving relationships between students, parents, teachers, and staff members. We provide children with educational activities appropriate for young learners, taking into account their physical, intellectual, social and emotional needs. We realize the importance of providing a nurturing, safe inspiring environment, rich with opportunities to be open and curious. We also aim to provide a supportive and inspirational working environment for all our staff members. The Administrative Assistant performs a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities, assist the administration in routine tasks and perform public relations of the school, while adhering to Curio?s policies as the Save the Children Jordan (SCJ) Safeguarding policy and Code of Conduct.SCOPE OF ROLE:Reports to:PrincipalStaff directly reporting to this post:HousekeepersRESPONSIBILITIES:Administrative* Greets visitors, answers phone, receives deliveries, sorts and refers mail and e-mail;* Directs inquiries, questions and concerns to the appropriate staff members or Principal in addition to providing factual information regarding the operation of the school;* Prepares letters and notices, arranges transportation, processes release forms, permission slips and notices according to established procedures;* Takes minutes of meetings as required;* Coordinates, supports and actively participates in marketing activities and special events, including school tours, festivals, open houses, parent meetings and community events?etc.;* Prepares timetables, class lists and schedules, and supervision schedules;* Organizes field trips processes;* Orders materials such as office supplies, first aid supplies, etc. and helps distribute them;* Coordinates procurement processes;Records Management* Processes and verifies school staff absentee and vacation records for the school according to established procedures;* Prepares reports and summaries as requested by the Principal;* Processes students? attendance information, and contacts parents to verify attendance;* Assists in maintaining accurate school enrolment records by processing changes to personal data and class lists;* Supports with the management of physical and electronic records for student records and report cards;* Ensure all childrens files follow licensing rules and regulations;Social Media* Manages all social media accounts;* Ensures content is posted regularly (daily/weekly);* Writes captions in English and Arabic* Replies to messages in either English and ArabicOther duties* Assists in preparation for school opening and closing;* Supervise the work of housekeepers;* Arranges general maintenance and service of photocopier and other office equipment as necessary;* Takes part in the procurement planning meetings;* Maintains open communication with co-workers and parents;* Participates actively and meaningfully in professional development opportunities and attend all mandatory training;* Performs other duties as assigned by the management team;REQUIREMENTSQualifications* Bacher?s degree in Business Administration or a relevant field;* Up to date medical and immunization record, including Covid-19 immunization;Professional Experience* Minimum 2 years administrative experience in a preschool or school;Key Competencies* Strong knowledge of office / records management;* Strong knowledge of managing social media accounts;* Strong data entry skills with an emphasis on accuracy;* Excellent spoken and written Arabic and English skills;* High degree of proficiency in office computer applications such as word processing, spreadsheet, database, publishing and presentation applications, electronic mail/calendar applications and other information management tools;* Strong interpersonal skills;* Strong verbal, listening and written communication skills combined with the ability to tactfully and confidently;* Strong time management, prioritization, multitasking and organizational skills;* Great attention to detail;* Maintain a professional appearance, attitude, and work ethic at all times;* Ability to deal with sensitive and discretionary matters and maintain strict confidentiality;Accountabilities and Qualities*Passion: Genuine passion for working with children;*Positive role modeland demonstrate conflict-solving behaviours;*Collaboration:Able to work collaboratively with staff, colleague and parents;*Integrity:Honesty, openness, and transparency;*Commitment:Must have a strong commitment to SCJ mission, vision and principles;*Compliance: Must comply with SCJ safeguarding policies and code of Conduct principles;*Police clearance check: Must provide a police clearance check and good conduct upon hiring;Qualified male and female candidates are welcome to apply.?POST TYPE:Full Time

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