Medical Assistant (Multiple Positions)

Job Description

- Medical Assistant (Multiple Positions)Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Junior (With some experience in the field) Date Posted: 31-03-2022 Ref. Number: 150597 Citizenships Jordan Residence Country Jordan Years of Experience 2 - 16Medical Assistant (Multiple Positions) and RequirementsVacancy NoticeOpen to Internal & External CandidatesPosition TitleMedical Assistant, (Multiple positions)Classification, Position GradeGeneral Staff, Grade G4Duty StationJordan, AmmanType of AppointmentOne Year Fixed Term contract with possibility of extensionDate of Issue31 March 2022Closure Date13 April 2022Vacancy No.JOR/043/2022Organizational UnitMedical Health Department --------------------------------------------------------------------------------------------------------------------------- Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.Context and ScopeUnder the overall supervision of the Regional HAP Coordinator and the direct supervision of the Senior Regional Informatics Officer the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to Regional office data team in Amman, Jordan.Core Functions / Responsibilities:The Medical Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants. The incumbent will need to be capable of flexibility when assigned different tasks. Below is a description of the possible tasks, which are more detailed in the duty lists and standard operating procedures (SOPS). Call Centre overall duties: - Coordinate with RSC, Operation unit, and other IOM missions to schedule migrants for health assessment, Pre-Departure Medical Procedures, Pre-Embarkation Check, and other medical procedures.- Register the migrants in the IOM database, schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries;- Prepare master lists of migrants scheduled for health assessment processing and submit them to respective service providers / relevant persons as required.- Receive all completed medical examination forms, x-rays and other documents from Panel Physicians/remote locations while updating the reception of the same in the database and forward for quality check before clearance.- Electronically transfer completed medical files to counterparts and facilitate medically assisted movements.- Maintain tracking lists and produce statistical and pipeline data reports and conduct Quality Checks of data management of Health Assessment Programmes in IOM database on regular basis.- Monitor medical movements and Advance Booking Notifications, and provide timely assistance to regional movement coordinator, panel sites and service providers on Pre-Departure Medical Screening for medically assisted movements.- Establishes and implements internal document controls, in particular handling, security, confidentiality of medical information in process.- Review and verify bills and invoices received from service providers and submit them to the Regional Admin/Finance unit for clearance of payments.- Support the Program Support Officer on duties and tasks assigned to the Regional Data Management and QC unit.- Filing and archiving of incoming/outgoing letters, memoranda, E-mails, as well as IOM documents and forms related to IOM medical operational matters.- Perform such other duties as may be assigned.Education and Experience* University Degree with minimum two years of relevant working experience; or,* Completed Secondary School Diploma with at least four years of relevant working experience* Certificate in IT/Data entry is an advantage.* Experience in computer data entry, elaboration and analysis or in a call centre in a busy institution, preferably a medical one;* Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,* Previous working experience with NGOs or international organizations is an added advantage.SKILLS* Team working and computer skills are needed.* Typing speed of at least 60 words per minute;* High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;Languages: Fluency in English and Arabic oral & written is required.Required CompetenciesThe incumbent is expected to demonstrate the following values and competencies:Values- all IOM staff members must abide by and demonstrate these three values: * Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.* Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.* Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies behavioural indicators level 1 * Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.* Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.* Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.* Accountability: takes ownership for achieving the Organizations priorities and assumes responsibility for own action and delegated work.* Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.Others:* The appointment is subject to funding confirmation.* Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances* Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.How to apply:* Interested external candidates are invited to submit their applications plus a cover letter via Akhtaboot website, by 13 April 2022 at the latest, referring to this advertisement and Akhtaboot VN # 150597* Interested Internal candidates need to submit their application plus a cover letter to vacancyamman@iom.int by 13 April 2022,their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portalindicating the vacancy number and position titleas mentioned in the vacancy notice he/she applied for in the email Subject line. Any application without this information in the subject line will be excluded from the applications. Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the Akhtaboot website: .Posting period:From 31 March 2022 13 April 2022

Keyskills :