Logistics Senior Officer/Re- advertisement

Job Description

- Logistics Senior Officer/Re- advertisement Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader/Staff Supervisor) Date Posted: 16-08-2022 Ref. Number: 152798 Citizenships Jordan Years of Experience 2 - 16 Logistics Senior Officer/Re- advertisement and Requirements and RequirementsJob Title:Logistics Senior OfficerReport to: Logistics CoordinatorLocation: AmmanBACKGROUNDInternational Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.SUMMARY:The logistics Senior officer works under the guidance and supervision of the Logistics Coordinator. In coordination with Logistics Coordinator, S/He is responsible for the overall logistics management activities within his/her area of operations. S/He interfaces with all IMC personnel authorized to issue Purchase request. S/He represents the organization to suppliers and the department to customers. As such S/he is expected to adopt professional customer-based attitude, promoting International Medical Corps and Logistics Department?s image. The Logistics Senior Officer is responsible for the deliverables of the Logistics Activities in support to International Medical Corps project activities and in compliance with the IMC internal and donors? processes, rules and regulations.ESSENTIAL DUTIES AND RESPONSIBILITIESProcurement* Be responsible for a smooth and timely procurement process of all purchased items and services according to IMC rules and regulations and in close liaison with all program departments.* Supervise and support the procurement process at all levels (Regional Amman office and the field offices).* Ensure donor procurement procedures and other donor (i.e., USAID, DFID and GAC) guidelines as they relate to procurement activities are strictly adhered to.* In close liaison with supervisor ensure the development and implementation of cost-effective strategies to save time and/or money through use of: Blanket Purchase Agreements, improved coordination of purchasing and developing procurement plans with program senior officers.* Ensure that the procurement processes, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.* Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.* Ensure logistics staff involved in procurement are fully aware of all IMC procurement policy and procedures and support the capacity development plan for procurement staff.* Conduct regular vendor checks and organize market researches to ensure a full knowledge of the availability and price of local items* In close liaison with supervisor and finance department ensures a smooth cash flow at all times and actively strives to improve it whenever necessary.Warehousing & Stocks Management* Assist with capturing pipeline information to help ensure that Program staffs are kept well informed of incoming goods and material.* Oversee timely reporting on stock status, to help program staff with planning of stock replenishment, and to support Program staff to verify that distribution has occurred according to the agreed distribution plans.* Ensure warehousing systems and procedures are in place to adequately manage and report on stocks in compliance with IMC procedures.* Ensure that the storage facilities/warehousing are secure, fit for purpose, managed and meet health and safe working practice requirements* Conduct regular spot inspections on all warehouses, in addition to complete inventory in accordance to IMC policy.Fleet Management and Transportation:* Oversee the management of all fleet related issues in accordance to IMC policy, ensure weekly movement plan is duly submitted, vehicles are serviceable and well maintained.* Oversee and ensure that the usage of fuel is correctly managed, and logged and recorded, ensure the monthly vehicle report is timely completed and data are accurate.* Continuously assess the fleet systems, identify gaps, and ensure proper supervision and planning vehicle allocation in order to optimally serve the needs of the program.Assets and Equipment Management* Oversee the management of all assets; tracking sheet is updated on monthly basis, assets are labelled and current locations of all assets are known and reported accordingly.* Ensure that all ICT equipment is operational, used in line with IMC policy and that training is provided to staff on usage protocols.* Ensure that the system of controlling assets movement between personnel, programs and locations between Turkey and Syria and within Syria is in place, working adequately in compliance with the US export regulations.* Ensure all power generation systems are working properly and fuel is accurately reported and logged.Coordination and Information Management* Prepare weekly logistics reports for supervisor containing current developments, achievements, and working plans for the following week and ensure that supervised staff submits such reports in an accurate manner* Prepare monthly logistics report to capture major achievement, risks, areas of improvement, ensure all staff timely submit all relevant reports and tracking sheet (monthly vehicle report, generator usage sheet, procurement tracking sheet, assets and inventory tracking sheets).Human Resources* Organize and engage in regular team building activities for supervised staff and actively strive to motivate staff to work as a team within the logistics department and with all other departments* Identify staffing gaps and training needs and address those in close liaison with supervisor* Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.* Advocate and plan for professional development for yourself, and any staff supervised by you.* Delegates tasks as deemed necessary and in line with your job description to the staff under position?s supervision in a reasonable and ethical mannerMiscellaneous* Identify facilities as needed including warehouse and office space.* Ensure that all IMC facilities in Syria are in working condition and in close liaison with supervisor and Security Senior officer ensure that necessary safety and security procedures are in place* Keep close communication with other Logistics departments in IMC field sites and mission.* Ensure the application of, and compliance with, security protocols and policies of supervised staff* Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.* Other duties as required and deemed appropriate by supervisorQualifications:* To perform this job successfully, an individual must be able to perform each essential duty with satisfactory results. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions*

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