Junior Project Administration Officer

Job Description

The ?Wastewater Treatment and Reuse? Project in Jordan is seeking for a ?Junior Project Administration Officer? - on a full-time base employment as per the attached job profile.Starting date: as soon as possibleJob ProfileA.?????Required qualifications, competences and experienceQualifications

• university degree in Business Administration or an area that is related to the position

?Professional experience

• at least 3 years? experience in a comparable position
• Experience in administration work in a similar field or development organizations

A.?????ResponsibilitiesThe junior advisor is responsible for:

• providing support for the team leader, component manager and other experts for whom the junior project desk officer performs administrative of the project ?Wastewater Treatment and Reuse?
• effective coordination with the project colleagues
• invoice/receipts checking, preparation, registration
• coordinating project activities
• carrying out specific tasks in connection with knowledge management for the project
• handling procurement of goods up to EUR 2500 in accordance with GIZ guidelines
• handling procurement of services up to EUR 2500 in accordance with GIZ guidelines
• monitoring and following up of car log book according to GIZ rules
• organizing of meeting and events
• maintaining project documents which track project progress. file all project Documents in an appropriate database or library
• Project Officers closely watch the project schedule, monitoring deadlines for each project task.
• Monitoring project car boll and follow up with related admin officer
• Performing any other tasks as requested by the project manager

The junior advisor performs the following tasks:B.?????Tasks1.??????Coordination and monitoringThe Junior Project Administration Officer

• organises administrative and logistical aspects activities (meetings, workshops, flight reservation, information trips, etc.)
• organises information materials
• organises logistics for missions and visitors of the project: draw up travel schedules/visit schedules, accommodation and transportation
• monitors the availability of stocks and consumables, updates and tracks inventory lists
• handles filing of documents in paper files and electronically as per GIZ rules and regulations using the related systems
• prepares and participates in internal and external meetings
• puts together an overview of project activities, deadlines etc. and presents this regularly at team meetings
• supports project monitoring and updates information on project progress, documents and reports regularly on the status of results
• assists with recording and documenting the results of all activities

?2.??????Knowledge managementThe Junior Project Administration Officer

• assists in drawing up reports and translations
• establishes a project database
• assembles data on wastewater treatment and reuse and keeps an inventory list
• organises and updates project documentation, the filing systems and the project library

3.??????Procurement/Logistics ManagementThe Junior Project Administration Officer

• Supports procurement of goods in accordance with GIZ guidelines in coordination with project team
• supports procurement of services (contracts) in accordance with GIZ guidelines in coordination with programme advisor (preparation of consulting contracts, service providers agreements, etc.)
• supports organizing events, seminars, workshops and handles all related logistics and financial processes.

?4.??????General obligationsThe Junior Project Administration Officer

• is familiar with planning, implementation and reporting procedures and their changes
• is familiar with other programme components and GIZ-assisted measures, concepts and status of implementation and knows the corresponding experts and staff
• represents the interest of the GIZ-assisted measure and always acts on its behalf
• carries out important tasks for the project/programme, even if these are not explicitly cited in the job description

?5.??????Other duties/additional tasksThe Junior Project Administration Officer

• regularly checks the changes in GIZ Processes and Rules (PUR) in relation to field of work
• performs other relevant duties and tasks at the request of direct superior

?Deadline for applications 7.1.2021GIZ is committed to gender balance and diversity without distinction as to race, gender or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidates qualification, experience, as well as the scope of responsibility of the job announced and in line with local standards.Note: GIZ will send a feedback only to the candidates that are shortlisted and interviewed in person - after a final decision on recruitment is taken - within one month time from the deadline mentioned in the vacancy announcement.

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