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HR Volunteer / Mafraq

1.00 to 10.00 Years   Amman, Jordan   22 Mar, 2023
ACTED
1 Jobs Openings
Job LocationAmman, Jordan
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Under direct supervision of HR/Admin Senior Officer, the Admin Assistant will be responsible to ensure efficient and adequate office external communication, internal management, and update of ACTED directories.Functions1. Attendance sheets:

  • ÿ Monitoring attendance sheets of staff on daily basis.
  • ÿ At the end of each month, all attendance sheets should be checked and approved by line managers.
  • ÿ At the end of every month, the Volunteer is responsible to collect and review the ÿattendance sheets and leaves.
2. Leaves:
  • Making sure HR has always enough copies of Leave request form as hard copies.
  • Making sure all leaves are complete, signed, and checked with attendance sheets. (Leaves should be submitted to HR department 48 hours prior to the date of the leave requested).
  • Updating leaves FU table on the serverú
  • Adding the number of day?s staff takes on weekly basis on the table.
  • Add the TOIL calculated to the staff leave balance every month. ú
  • Send the updated leaves? table to all managers at the beginning of each month.
  • Update the leave FU for the managers every two weeks and share it with the teams.
3. Filing & Scanning :The HR Volunteer shall be in charge of ensuring that there is an accurate and efficient filling system, in line with ACTED?s requirements, in hard and soft copy. H/She shall also be in charge of ensuring that the documentation flow between base and Capital office is properly conducted.In this regard, He/She shall put in place accurate folders (recruitment, CVs, memos?) notably personal folders as follows:
  • Create personal folders for national and Volunteers files.
  • ÿEnsure confidentiality of personal folders.
  • ÿEnsure a follow-up/update of the personal folders for the base on monthly bases.
4. preparing volunteers contract and all the needed support documents .

Keyskills :

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