Green Infrastructure Project Manager

Job Description

Job PurposeThe Project Manager is responsible for the planning, management, and implementation of the green infrastructure project in eastern Amman. S/he is responsible for the overall management of project, both field works as well as office formality i.e. reporting and data recording.ÿObjectivesOverall objective of the position is to ensure smooth implementation of the projects in close coordination with project team, donor and GAM (Greater Amman Municipality).Moreover the PM should ensure that all project documents (included but not limited) to PMF, project work plan, technical documents (design, BoQ), BFUs and monthly reports are completed in close coordination with relevant ACTED departments.PM ensure that there is a clear and comprehensive communication mechanism among project team as well as support department for successful implementation of designated project.Also the position will ensure that transparency, accountability both toward ACTED and ACTED donor is existed and s/he will be responsive in front of ACTED management.DUTIES AND RESPONSIBILITIESÿProject Planning

• Develop overall project implementation strategy, systems, approaches, tools, and materials
• Organize project kick-off and close-out meetings
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.

Project ImplementationGeneral

• Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project implementation
• Organize regular project meetings with the supervised team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, meets the target and budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regularly update the work plan, output tracker and other documents relevant for effective project management

Technical

• Prepare the bill of quantities and list detailed specifications of the services and supplies to be procured
• Draft terms of references for the consultants? call for proposal
• Provide technical oversight of the works on a weekly basis and oversee the implementation of the training both for the cooperatives and direct beneficiaries
• Support the implementation of the assessments, in cooperation with the AMEU team
• Support on the analysis of existing documentation and on the results of value chain assessment
• With the relevant specialists, co-develop an informed agenda for the training and the field training and support with the design of facilitation materials as needed, including presentations, handouts, and exercises
• Ensure the trainings are implemented within standards that meets or exceeds standards set by the donor and ACTED
• Support the implementation of the cash incentives distribution, in cooperation with the Finance department
• Oversee data collection, monitoring, and evaluation efforts

Administration and Operational Management of Project ImplementationFinance

• Review monthly financial reports and provide accurate budgetary forecasts supported by bill of quantity
• Forecast monthly cash requirements of the project and submit to finance

Logistics

• Contribute to the development of procurement planning
• Send accurate and precise order forms in a timely manner
• Contribute to quality checks and procurement committees to finalize suppliers? selection according to applicable scenario
• Confirm quality of material selection if and when applicable
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Administration/HR

• Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them, interviews etc.)
• Ensure that project staff understand and are able to perform their roles and responsibilities.
• Follow-up the work plans and day-to-day activities of the project staff
• Manage the project staff in cooperation with the FSL Projects Coordinator and Area Coordinator
• Ensure a positive working environment and good team dynamics
• Undertake regular appraisals of staff and follow career management
• Manage interpersonal conflicts
• Ensure capacity building among staff

Transparency

• Ensure project records and documents (beneficiary lists, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to standard procedures
• Ensure staff awareness of, and respect for, the organization?s code of conduct procedures

Security

• Ensure that each member of the project team is aware of security issues, policies, SOPs, and that they follow them accordingly
• In cooperation with the base Security Officer, monitor the local security situation and inform the Area Coordinator and Country or Area Security Officer of developments through regular written reports
• Contribute to the updating of the security guidelines in the project area of intervention

External Relations

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key actors ? local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure activities build upon - rather than replicate - the work of others
• To prepare documents that relate to program operations for external actors that include: sub-contractors; contact points for distribution locations; and municipal and governorate leaders;

Quality Control

• Assess the activities undertaken and ensure efficient use of resources
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
• Advise on, and assist with project reviews conducted by the M&E team

Reporting

• Provide regular and timely updates on progress and challenges
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

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