Grants Manager

Job Description

As part of the coordination team, reporting to the Grant and Partnership Coordinator, and working closely with the program and support departments at the coordination level, as well as the base teams, the Grant Manager for northwest Syria is the mission?s focal point on ensuring donor accountability for its projects in NWS. Specifically, he/she is in charge of:

• The development of timely and high-quality proposals, reports, and contract modification requests for submission to donors and consortium partners for projects in northwest Syria.
• Monitoring compliance with donor procedures throughout the grant cycle and building capacity of new and existing staff on internal accountability tools and donor procedures.
• Proactively following up on donor contractual obligations, from contracting to closing and archiving, and ensuring contractual obligations are known and understood by relevant staff/departments.
• Centralizing and preparing relevant documentation for external audits and audit report archiving.
• Support the Grant and Partnership Coordinator with monitoring and identifying funding opportunities in line with SI country and global strategy.

• RESPONSIBILITIES OF THE GRANT MANAGER:

• Relations:

• Contributes to the CD/DCD?s representation with donors by providing briefing papers and accompanying meetings as requested.
• When requested, support the development of communication materials (by the Reporting and Communication Officer) targeting donors and other external partners.

• Development and Review:

• Coordinates the dialogue between departments in the response design phase and acts as a focal point for all grants in northwest Syria.
• Coordinates and monitors the retro-planning for concept notes, proposals, and report writing.
• Compiles all contributions (from relevant departments and implementing partners) to draft high-quality concept notes and proposals ? including corresponding annexes.
• Reviews proofread and finalizes proposal narratives and budgets before submission to HQ, ensuring compliance with internal and donor requirements, in close consultation with other departments.
• Finalizes narrative and financial reports (interim and final) before submission to HQ or donor.
• For submission at field level (including submission via online donor platforms), submits proposals/reports to donor.

• management:

• Introduce or disseminate tools and methodologies to improve project implementation follow-up/ good grant management.
• Contributes to reviewing terms of the contract with donors or prime recipients before signature.
• Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff.
• Coordinates contract amendment requests, budget, or schedule revisions.
• In collaboration with the Finance coordinator, follows up on requests for installments/funds.
• Monitors validation by the donor of final reports and last payment - closure of the grant.
• Facilitates project pre-closure and closure meetings.

• compliance:

• Collaborates with the coordination team to ensure due diligence and vetting of potential partners is conducted.
• When SI works with implementing partners, ensures donor contractual obligations explicitly appear on partners? sub-award agreements and monitors partners compliance.
• Answers to due diligence exercises conducted by donors or Prime recipients.
• Provides training to new and existing staff on donor accountability tools and donor procedures.
• Works closely with all relevant departments to proactively and regularly monitor programmatic compliance in accordance with donor requirements (progress against indicators, project schedule, facilitate project review meetings).
• Monitors and disseminates reporting, proposal, and audit deadlines to all relevant staff.

• Supports the Grant Coordinator and RCO in ensuring content (articles, pictures) are provided on a regular basis to the HQ communication department, and compliant with contractual obligations.

• Audits:

• Monitors and disseminates deadlines for incoming audits liaises with the Compliance and Transparency Coordinator to plan the audit and contract with the audit firm (if relevant).

Keyskills :