Grants Manager

Job Description

?BACKGROUND: The International Rescue Committee began relief operations in Jordan in2007 to respond to a massive influx of Iraqi refugees. Today, the IRC?sprogramming in Jordan is focused on refugees fleeing civil war in Syria. InJune of 2012, the IRC opened primary health care clinics in the northern bordercities of Mafraq and Ramtha, and a satellite office in nearby Mafraq. Today,the IRC?s programming includes protection, women?s protection &empowerment, health and child protection.?SCOPE OF WORK:?Based in Amman, Jordan the GrantsManager will provide grant management, business development, and reportingsupport to the Grants Unit, which oversees IRC?s Jordan portfolio. The GrantsManager will work closely with program staff, finance and operations to ensurequality management of emergency and recovery programs in the portfolio. TheGrants Manager is expected to work closely with the Grants Coordinator toensure that reports are developed and submitted in compliance with donorpriorities and requirements; and submitted on a timely basis. Likewise, theGrants Manager will work with the Partnership Unit as it affects sub awardmanagement, proposal development, and donor reporting.RESPONSIBILITIES:?Major?ResponsibilitiesAward Management and Compliance.

• Submit high?quality donor reports, narrative and financial, on a timely basis according to?IRC and donor regulations. Ensure all required documents are included,?complete, correct and approved by the respective Program Coordinator/s andcountry management.
• Work closely with the?Program?finance teams to develop standard reporting templates and toolsthat will support improved narrative, logframe and financial reporting.
• Maintain knowledge?of grant agreement language and regulations, serving as a knowledge resource on assigned donors and escalating questions where needed.
• Raise compliance?issues proactively with the Grants Coordinator.
• Lead grant opening?meetings, quarterly grant review meetings, and grant close out meetings in?collaboration with the Grants Coordinator.
• Lead management meetings, including monthly?review of Budget vs Actual (BVA) reports to address and escalate anyprojected under spend or over spend.
• Keep the Grants?Coordinator informed of any projected inabilities to meet contractual obligations,?report submission and spend rates/significant budget variances. Be able to?proactively mitigate risks through proposing remedial solutions in consensus?with department heads?Compile and?respond to information requests from IRC?s regional, London and NY offices.?
• Business Development?Support the?development of high quality proposals and budgets that are relevant to IRC?sStrategic Action Plan and include input from key stakeholders (finance,operations, programs, partners, etc.).?
• Contribute to all?aspects of the proposal development process ? including compilation/editing ofthe technical narrative, development of budgets and budget narratives, drafting?of required annexes, etc.?
• Work closely with?grant counterparts in NY, London, and Amman to ensure coordination and adherence to proposal timelines and requirements.

Position Reports to:? Grants?Coordinator?Position directly managers: Grants Officer?Key Internal Contacts:?Country Program: Grants Manager, Partnership Unit, Program Coordinators, financestaff, supply chain.Region/Global: Regional Program Officers, Technical Advisors,?Award Management Unit.

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