Finance Coordinator ? Budgeting and Reporting

Job Description

The budgeting and reporting coordinator assists the Deputy Director for Finance (DDF) by managing the day-to-day operations of the budgeting and reporting unit. At the discretion of the Country Director the Deputy Finance Controller will assume some or all of the DDF responsibilities when the DDF is absent.Responsibilities: The incumbent is responsible for ensuring that the day-to-day budgeting and reporting operations functions are performed in accordance with Donors, IRC and country office policy and procedures.Specific responsibilities within each functional area are as follows:1)SUN Processinga)Production of required monthly and ad hoc budget reports as requested by DDF.b)Ensuring budgets codes are prepared to be loaded on a timely basis by finance.2)Donor Reportsa)Preparation of draft donor reports for review by the DDF.b)Analysis of actual to budget results to identify problems in accounting or compliancec)Ensure the donors? portfolio distribution between the budgeting and reporting staff in a way that is fully serving the country program and mitigating the risk of over / under spending.d)Identification of procedural or training issues to be addressed to improve the quality of report data.e)Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system3)Field Office Training & Supporta)Acting as the primary liaison for the field office budgeting and reporting staff for policy or procedure, and donors financial reporting questions.b)Pay frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.c)Review of financial data submitted by the field to identify weaknesses or problems being encountered by field budgeting and reporting department staff and recommend corrective action.d)In conjunction with the DDF developing or revising policy and procedures and assists in the implementation.e)Capacity building for the budgeting and reporting department staff and making sure they are fully equipped with the needed knowledge to perform their duties and be in full control on the budgets portfolio they are responsible for.4)Balance Sheet Accountsa)Supervising or performing all balance sheet account reconciliation?s per grant on a timely basis.b)Ensuring differences or discrepancies are brought to the attention of the DDF and that appropriate action is taken.5)Cash Forecastinga)Preparation of cash forecasts per grant and CTR for the country programb)Working with field and program coordinators to help them develop more accurate cash forecasts per grants.6)Cost Accounting.a)Providing recommendations for cost allocation systems in accordance with donor regulations7)Internal Audita)Internal audit activities as required by the DDFb)Reviews of controls and monitoring of compliance with established procedures.c)Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures8)Budgetsa)Assisting in the preparation and maintenance of the country?s Operating Budget to ensure data is complete and maintained on a timely basis.b)Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.c)Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.d)Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.e)Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.f)Preparation and maintenance of the quarterly financial report.

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