Finance Assistant (CBT) G5

Job Description

Finance Assistant (CBT) G5JOB PURPOSE To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources. KEY ACCOUNTABILITIES (not all-inclusive) Assist in providing the procedural and technical support to staff within the areas of Finance and Cash assistance to beneficiaries, to ensure compliance with WFP financial policies, rules and regulations. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner. Review and verify beneficiaries list and take necessary actions to facilitate e-cards reload, printing of paper vouchers. Perform administrative duties related to the monitoring and recording of Cash assistance Letters of Authorizations sent to the bank and other bank correspondence. Maintaining Voucher Reporting Logs. Liaise with the bank and the partner NGOs in monitoring and recording of the status of all e-cards and paper vouchers in the database. Organise the sorting of e-cards and paper vouchers and handing-over to partners and arrange for their destruction when required. Follow up on hotline tickets related to CBT Finance and ensure resolution in a timely manner Perform field visits to the e-card and paper voucher distribution sites or implementing partners as part of Finance oversight. Prepare documents, reports and analysis on financial data to inform decision making Perform other related duties as required.SkillsSTANDARD MINIMUM QUALIFICATIONSEducation:Completion of secondary school education. A post-secondary qualification (Diploma/Degree) in Finance/Accounting or related functional area is desirable.Experience:At least 4 years of relevant experience in the field of Finance and/or Banking. Experience in preparing, analysing and reporting financial data on financial strength of companies /organisations is an added advantage.Knowledge & Skills:Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.Languages:Fluency in both oral and written communication in Arabic and English 4Ps CORE ORGANISATIONAL CAPABILITIESPurpose* Understand and communicate the Strategic Objectives: Helps teammates articulate WFPs Strategic Objectives.* Be a force for positive change: Suggests potential improvements to teams work processes to supervisor.* Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.* Make our mission visible in everyday actions: Articulates how own units responsibilities will serve WFPs mission.People* Look for ways to strengthen peoples skills: Trains junior teammates on new skills and capabilities.* Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.* Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.* Create an I will/We will spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.Performance* Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.* Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.* Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.* Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.Partnership* Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.* Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.* Be politically agile & adaptable: Develops an understanding of the value of WFPs teams and external partners in fulfilling teams goals and objectives.* Be clear about the value WFP brings to partnerships: Aligns own activities with supervisors priorities to fulfill internal and external partner needs. Job Location Amman, Jordan Job Role Finance and Investment

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