Country Finance Manager - Jordan Mission

Job Description

- Country Finance Manager - Jordan MissionCompany: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader/Staff Supervisor) Date Posted: 14-09-2022 Ref. Number: 153247 Citizenships Jordan Residence Country Jordan Years of Experience 4 - 16Country Finance Manager - Jordan Missionand RequirementsCountry Finance Manager - Jordan MissionTHE ORGANIZATION:Handicap International is changing his name and becomes Humanity & Inclusion . HI, Humanity & Inclusion, is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.HI has offices in 63 countries; for further information about the association: .OBJECTIVE OF THE POSITION:Mission: Under the supervision of the Regional Finance Manager, the Finance Manager is in charge of managing the mission?s financial operations including finalization of proposal and internal budgeting, financial reporting and optimizing utilization of financial resources in strict compliance with donor and HI regulations. The Finance Manager has to respect deadline and anticipate the mission needs.Reports to: Regional Finance ManagerInteracts with: accounting team, project team, technical team, HR team, logistics team, donors, partnersResponsibilitiesResponsibility 1 : Carry out the financial management of the mission and by delegation of RFM, part of regional office .Objective: Ensure sound financial and accountancy management in compliance with internal proceduresBenchmark: 100% compliance with HI financial procedures, financial training/ induction to staff and local partners on Q basis and when need arises are provided, accurate program budget monitoring are provided during budget revision and financial closures, monthly budget follow up meeting with budget managers are realized, budget monitoring are updated on monthly basis, no interruption of money in the missionActivities:Providing accurate and realistic program budget monitoring (/R1/R2/R3/pre closing) and analyse the impact on the mission financial plan.On monthly basis, checking budget allocation of all expenses and in cooperation with the budget manager makes reallocation, when required. No unbudgeted lines exist in the budget monitoringTraining, coaching and accompanying the budget managers to monitor and update their budget on monthly basis. Provide the budget follow-up on monthly basis for this purposeEnsuring that funding utilization is optimized and shares ideas to improve the use of HI/donor funds when appropriateWhenever necessary, alerting the mission on financial risksProviding accurate cash forecast on monthly basisSupervise the accountancy closure and the use of the bank accountsEnsure the accountancy is in line with legal obligations and internal proceduresBy delegation of Regional finance manager carry out financial management of specific regional projects, according to coverage from other countriesResponsibility 2: Carry out management of donor budget and funding contractsObjective: Ensure the proper use of donor funds in respect with their guidelines.Benchmark: the main focal point of donor financial guidelines, donor documentation is structured, financial operations are in compliance with donor financial rules and regulation, timely and accurate donor reportsActivities:Drawing up donor budget for proposals, including budget revision, in collaboration with Project Manager and Operations CoordinatorKeeping up-to-date with the procedures of institutional donors and ensure compliance with these proceduresProviding monthly donor budget follow up to the project managers with pertinent analysis and recommendations including anticipating the budget amendmentLeading in preparation of timely and accurate financial reportsLeading the preparation and roll out of financial audits, whether managed by the mission, regional or HQ, requested by donors or authorities, and maintain a good working relationship with the auditorsMeeting with donors when required and upon request of the Regional Finance ManagerContributing & participating in project quarterly reviews sessions by providing financial follow up with analysis pertinent to financial situation of the projectMaximize the use of donor funding to fulfil HI responsibility of co-fundingIn a consortium setup, taking charge to ensure proper financial management of the grant is provided and that HI fulfil its obligationDefining allocation of each donor contract for mid and annual closuresResponsibility 3: Carry out support to financial management of local partnersObjective: to ensure partner?s financial operations is in compliance with financial requirements of HI and those of the donorsBenchmark: quarterly partner budget follow up is provided, financial part of the partner assessment is done before signing agreement, partner is trained on donor?s and HI?s financial procedures before and during the period of the agreement, financial terms in partnership agreement complies with the donor and HI procedures, partners forecast are accurateParticipating to partner assessmentProviding training and coaching to the partners before and during the collaboration.Assisting Project Manager to follow up partners? budget by checking expenses allocationProviding at least quarterly follow up specific to the partner budgetAssisting the project manager to check partners? forecastContributing to the elaboration of the partnership agreements including development of financial articles and providing the financial annexesParticipating in regular meetings with partnersResponsibility 4: Carry out management of staff under his/ her line managementObjective: Promoting capacity building and independence of the staff to carry out her/ his responsibilitiesBenchmark: individual action plan for the staff are provided and reviewed at least once a year, training need for the staff is identified and implemented, responsibilities are delegated in line with job descriptionActivities:Continuously working with the staff to promote her/ his independence in her/ his responsibilitySetting individual action plan and reviewing it at the end of the yearIdentifying and implementing training plan for the staff as approved by the training committeeSetting up daily internal and external communication and coordination mechanismMonitoring leaves, probationary period, end of contract of the staffOthers:Confidentiality is required in all these responsibilities.Movements to the field are requested upon requestTHE SUCCESSFUL CANDIDATE will have:Master?s degree in finance or AccountingMinimum 4 year experience in finance managementPrevious work experience with I/NGO. Minimum 2 yearsProven experience in team management and structuringKnowledge and experience of international donors procedures (USAID, UN, EU, UK, GIZ, UNHCR).Demonstrated ability and motivation to build capacity and/or train othersFluent in Arabic and English (French a plus)Excellent organizational skillsExcellent oral and written communication skills* Excellent diplomatic, presentation, interpersonal communication skillsPROFESSIONAL STANDARDS:HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.Initial contrac

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