Awards Manager

Job Description

- Awards ManagerCompany: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader/Staff Supervisor) Date Posted: 04-07-2022 Ref. Number: 152139Awards Manager and RequirementsJOB TITLE :Awards Management ManagerREPORTS TOProgram Development and Quality DirectorContract Length: 1 year (renewable)LOCATIONAmmanExternal representation and communications :Level (4) -Interpersonal contact is regular and varied, and involving negotiation, influencing skills, and representation of SC Jordan externally particularly at District / Provincial level and donor / press visits. -Moderate to high impact on the reputation and performance of the organizationCHILD SAFEGUARDINGLevel (3): the responsibilities of the post may require the post holder to have regular contact with or access to children or young peopleROLE PURPOSEReporting directly to the PDQ Director, the Awards Manager is accountable for overall management of all existing monetary and GIK awards. In addition, the individual will play a major role in pipeline management, donor compliance. Developing high quality approaches and systems, the Awards Manager will work closely with function/department leads and other senior staff, ensuring effective donor/member communications and awards cycle management. The individual will contribute to the coordination role across the Save the Children global network to support the PDQ Director with new business development, and liaison with donors and SC member offices to identify funding gaps and opportunities.KEY AREAS OF ACCOUNTABILITY:Award Management* Ensure that award management systems and processes are implemented across the Awards Management Unit while supporting in effective management of the funding portfolio and compliance with the donor requirements.* Leads on compliance aspect during the implementation of an award (indicators are set realistically, objective and results framed with enough flexibility).* Support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing, and forecasting.* Lead on monthly BVA meetings with the finance team and the budget holders.* Lead on governmental approval for SCJ awards with MOPIC and MOSD.* Updating and disseminating awards tracker on a regular basis. * Updating the portfolio analysis for SC J or regular basis.* Work closely with the PDQ and Finance Directors to develop and submit high quality concept notes, proposals, and budgets. * Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award* Together with the PDQ Director, build and maintain relationships with the local representatives of donor organizations, local ministries, and award management staff of similar organizations.* Maintain effective communications with Save the Children members, providing them with timely updates on their awards and promptly flagging potential issues.* Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved through AMS and the system is an accurate reflection of current award status at all times.* Ensure all partners and sub-award agreements are input into AMS.* Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail.Donor compliance* Support all functions to ensure donor requirements are understood and complied with for the implementation and reporting parts for all awards.* Ensure that all appropriate donor formats and templates are available and that key contributing staff have a clear understanding of donor requirements and expectations at the proposal, kick off, amendment, reporting, and close out stage of all awards.* Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver requests need to be more thoroughly articulated or negotiated with donors.Capacity Building: Coaching staff in their award management professional development and contributing to the development and advancement of policy and procedures.* Train and manage award management staff and ensure professional development plans are followed through* Carry out inductions and staff trainings for award management procedures, donor requirements etc.* Contribute to ongoing award management policy revisions.General:Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedure.BEHAVIOURS (Values in Practice)Accountability:* Holds self accountable for managing resources efficiently, achieving and role modelling Save the Children values* Holds the team accountable to deliver on their responsibilities* In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.Ambition:* Sets ambitious and challenging goals for themselves and his/her subordinates. Widely shares their personal vision for Save the Children, engages and motivates others* Future orientated, strategic thinkerCollaboration:* Builds and maintains effective relationships, with their team, colleagues, other Members and external partners and supporters* Values diversity, sees it as a source of competitive strength* Approachable, good listener, easy to talk toCreativity:* Develops and encourages new and innovative solutions* Willing to take disciplined risksIntegrity:* Honest, encourages openness and transparency Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.Working effectively with others:* Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.Communicating with impact:* Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.Networking:* Builds and uses sustainable relationships and networks to support the work of Save the Children.QUALIFICATIONS AND EXPERIENCEEssential* In-depth understanding of the financial and technical aspects of award management, operations and programming* Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level* Excellent planning, management and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities* Proven track record of active contribution to a senior management team (5 years or more), and providing strategic support across multiple sectors and/or regions* Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field* Well-developed skills in staff management, with proven experience in coaching and building capacity of staff.* Very strong attention to detail, problem solving skills, and ability to analyse trends* Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)* Cultural awareness and ability to build relationships quickly with a wide variety of people* Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure* Strong communication (written and spoken) in English, a

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