Appraisal, Monitoring and Evaluation (AME) Officer

Job Description

Job PurposeThe Appraisal, Monitoring and Evaluation Officer is responsible for the development and the implementation of appropriate and viable appraisal, monitoring and evaluation systems that are in line with the ACTED?s global AME procedures, and contributing to ensuring that ACTED?s projects and programs perform as planned.Objectives

1. Implement solid AME systems and mechanisms that are in line with global AME procedures and deliver effective research/outputs in a way to inform timely decision making and the adoption of sound corrective measures.
2. Ensure lessons learnt and best practices are discoursed and documented.
3. Ensure the operations and delivery of AME functions through effective management of AME team members..

Duties and Responsibilities1.Appraisal, Monitoring and Evaluation Systems1.1.Technical and Systems Developmenta)Contribute to the development and updating of the country AME strategy, the consolidated AME work plan and AME frameworks for all ongoing projects;b)Ensure that AME findings are reflected and their recommendations are incorporated in future concept notes, proposals and implementation plans;c)Implement the AME policies andprocedures as described in the ACTED AME standard guidelines and make sure that the tools are followed as applicable;a)Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.1.2.AME Implementation and Managementa)Develop the ToRs and mission plans and carry out assessments, monitoring and evaluations (baselines, mid-terms, endlines) as reflected in the ToR and mission plan;b)Develop and oversee the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;c)Closely supervise data collection activities and ensure that data collection teams are organized and resourced as needed, and that they deliver as per field mission plans and according to data quality standards;d)Maintain electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information including reporting on ACTED?s 16 global strategic program indicators;e)Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;f)Measure and report on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;g)Provide data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required;h)Contribute to donor proposals and fundraising efforts (particularly logical-framework designs, formulation of SMART indicators and AME budgets) and reports;i)Provide AME related capacity building and awareness to implementing partners and other institutions supported by ACTED as appropriate;2.Learninga)Contribute to proactive dissemination and use of knowledge gained through AME activities among Project Managers, Technical Coordinators and Project Development Manager/Officers;b)Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;c)Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;d)Support project implementation and improvement by providing timely information around project successes to be scaled up as well as challenges to allow ?course correction? throughout life of the program.3.AME Technical support to Field teamsa)Provide AME related capacity building to Field AME teams;b)Ensure a positive working environment and good team dynamics;c)Manage interpersonal conflicts among team members, if any;d)Identify the AME Field team training needs and develop appropriate training material.4.Othera)Provide regular and timely updates on progress and challenges to supervisors and other team members;b)Participate in AME-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of AME;c)Perform any other related activities as assigned by immediate supervisor.Key Performance Indicators-Number of assessments and evaluations conducted over the past 6 months-Number of monitoring missions conducted over the past 6 months-Number of monitoring cycles closed with a way forward discussion conducted with the project and coordination teams within the timeline given in ACTED?s AME guidelines and over the past 6 months-Mechanism in place and functional to provide data on project indicators to PDD in a timely manner-Mechanism in place and functional that allows at least the reporting on ACTED?s 16 global standard indicators-% of projects with close out meeting held for the projects closed during past 6 months-Lessons learnt and best practices recorded in the Country Lessons Learnt and Best Practices document according to ACTED?s standard learning procedures and updated in regular and timely manner-Number of learning events to capture best practices and lessons learnt organized/facilitated within the last 6 months- % of team members provided with internal/external training during the past 6 months

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