Appraisal, Monitoring and Evaluation (AME) Assistant ? (Partnerships)

Job Description

Job PurposeThe Appraisal, Monitoring and Evaluation Assistant (Partnerships) supports the partnership Sr. AME Officer in developing and implementation of appropriate and viable appraisal, monitoring and evaluation systems that are in line with the ACTED?s global AME procedures, and support in ensuring that Implementing Partners? projects and programs are implemented as per existing cross-hub AME frameworks and utilize standard tools for measurement.Objectives

1. Assist the Partnership AME Officer/Sr Officer in supporting ACTED Implementing Partners (IP) in the implementation of solid AME systems and mechanisms that are in line with the global AME procedures and deliver effective research/outputs so to inform timely decision making and the adoption of sound corrective measures.
2. Ensure that partnership unit lessons learnt and best practices are discussed and documented.
3. Contribute to the effective functioning of ACTED IPs beneficiary complaints and response mechanism in order to enhance the trust and confidence of beneficiaries, identify areas of our work which need to be improved and ensure that ACTED learns from the feedback provided through this process.?

Duties and Responsibilities1.????Appraisal, Monitoring and Evaluation Systems1.1.?????Technical and Systems Developmenta)?????Assist in updating PU AME work plan and AME frameworks for all ongoing projects;b)????Support the Partnership AME Officer/Sr Officer to implement the AME policies and procedures as described in the ACTED AME standard guidelines and make sure that the tools are followed as applicable;c)?????Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.d)????Support in preparing documents and tools to support the necessary AME training and capacity development activities?1.2.?????AME Implementation and Managementa)?????Support the IP in the development of ToRs and mission plans for assessments, monitoring and evaluations (baselines, mid-terms, endlines);b)????Assist in the development of appropriate paper and/or electronic data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;c)?????Review IP datasets and finalize data cleaning after receiving the cleaned datasets from the IP;d)????In the absence of a dedicated database team, maintain electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information including reporting on ACTED?s 16 global strategic program indicators;e)????Assist in the analysis of AME data and help produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;f)??????Assist in tracking indicator measurement in the AME frameworks;g)?????Provide data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required;?2.????Learninga)?????Contribute to proactive dissemination and use of knowledge gained through AME activities among Implementing Partners and relevant ACTED;b)????Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;c)?????Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;d)????Support project implementation and improvement by providing timely information around project successes to be scaled up as well as challenges to allow ?course correction? throughout life of the program.?3.????Beneficiary Complaints and Response Mechanism a)?????Support in building the capacity and understanding among ACTED IP staff, partners and contractors on beneficiary accountability and CRM.4.????Othera)?????Provide regular and timely updates on progress and challenges to supervisors and other team members;b)????Participate in AME-related conferences and workshops when possible and stay up to date with best practices and new knowledge created in the field of AME;c)?????Perform any other related activities as assigned by immediate supervisor.Key Performance Indicators?????????Number of up-to-date projects? AME frameworks in terms of indicator tracking????????Mechanism in place and functional to assure that all final versions of reports and databases are saved to ACTED server????????Mechanism in place and functional to assure that all onsite monitoring reports shared by the partners are revised and shared with the relevant people????????Mechanism in place and functional to provide data on project indicators to PDD in a timely manner????????Number of lessons learned are clearly documented on monthly basis.

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