| Job Location | Amman, Jordan |
| Education | Not Mentioned |
| Salary | $500 - $1,000 |
| Industry | Non-profit Organization; Administration Support Services |
| Functional Area | Not Mentioned |
Job Purpose:The Admin/Liaison Assistant is responsible for ACTED administrative and liaison support Under the direct supervision of the Country Admin/HR Manager.Duties and Responsibilities:_Prepare letters for Embassies and other relevant Gov. Offices for various purposes (Visa request, Work permit request, Registration, travel permit, etc.)_Fix appointments for ACTED senior management staff with authorities as per requirements;_Share any updated legislation, law, and policies released by country authorities with the Head of Mission & Senior Management staff;_Book accommodation for staff when there are no available rooms in ACTED guest houses_Regular communication with ACTED HQ (Hub Officer) regarding (travel of all international staff, visa request, and legal issues linked with HQ);_Update the visa follow up on the table and ensure that all International staff have updated visa_Follow up a monthly payment for office and GH electricity, water supply, Internet, and telephones_Assist Country HR/Admin Manager when organizing seminars, conferences, workshops, etc;_Update Premises Follow-up table._Mange ACTED guest houses and their needs. such as maintenance, Contracts renewals, releasing letters, and supplies/utilities._Follow up with the Security team to conduct security assessments for ACTED premises._Create new personal folders for new National and International staff;_Update Personal Folder & Personal Folder Database on regular bases & ensure the accuracy of data;_Filing_Follow with field to collect staff personal folders missing documents;_Make/laminate ID cards staff;_Update leaves follow up a table for all staff;_Support HR Department if needed, especially with attendance sheets, leave requests and staff leave balances._Handle small maintenance work inside the guest house or at the office i.e. hanging posters on the wall and following up on weekly on-premises maintenance requests._Repair equipment or appliances_Assist handyman with electrical, plumbing, liftings water bottles, etc._Undertake duties as assigned or emergency tasks_Prepare welcome packages for new joiners._Follow up with Finance Department on Cash Advances and international staff allowances such as Per-Diems, Food, housing, etc.Key Performance Indicators:Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets:
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