Accounting - Admin Associate

Job Description

ACCOUNTABILITIES Collaborate with Financial Managers and other team members to successfully execute various accounting tasks &Perform the day-to-day processing transactions to ensure that finances are maintained in an effective, up-to-date, timely and accurate manner. Main Activities include, but are not limited to:Admin Accountabilities

• Preparing, organizing and storing information in paper and digital form
• Dealing with queries on the phone and by email
• Greeting visitors at reception
• Managing diaries, scheduling meetings and booking rooms
• Arranging travel and accommodation
• Arranging post and deliveries
• Taking minutes at meetings
• Typing up letters and reports
• Updating computer records using a database
• Printing and photocopying
• Ordering office supplies
• Maintaining office systems
• Liaising with suppliers and contractors
• Liaising with staff in other departments, e.g. finance, HR

• Creating, processing and posting journal entries
• Routine accounting duties including month-end closing and ensure financials are submitted on time according to the company month end timetable
• Responsible for general ledger account analysis and reconciliations so that the financials are reported accurately
• Complete monthly balance sheet reconciliations in a timely fashion to identify any issues that might arise
• Researching financial information for audit purposes and financial reporting
• Analyzing financial records and reports and make adjustments as needed
• Develop and improve processes and procedures
• Maintain company ledgers and daily financial transactions.
• Create financial documents such as bills, invoices, pay-orders, payables, receivables and purchase orders.
• Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
• Coordinate and manage payment and billing details of external service providers, contractors and vendors.
• Verify payments and deposits made through the company account and coordinate with the bank.
• Create daily reports for management and team members.

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