Staff Assistant

Job Description

Staff Assistant | |Position DetailsPosition Information Position Type Professional Staff Faculty Track Position Title Staff Assistant Employment Status Full Time Months 12 Campus Portland, ME Description Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM ) is seeking a candidate committed to exceptional service to join our team as a Staff Assistant. Reporting to the Associate Dean for Clinical Education and Patient Care, this position performs a wide variety of clerical and administrative tasks related to support of the Oral Health Center. Responsibilities Responsibilities ? Oversee and carry out various day-to-day departmental administrative functions. ? Coordinate and complete various tasks for Associate Dean for Clinical Education and Patient Care, faculty and staff, including scheduling, meeting coordination, submitting work orders, travel coordination and reconciliation, and ordering. ? Organize and maintain various departmental files and records, frequently involving cross filing/cross reference systems. These files include but are not limited to, CVs, resumes, time sheets, leave requests, new hire paperwork, and CDM manuals and compliance forms. ? Oversee and coordinate faculty and staff on boarding process including malpractice insurance, credentialing, and Maine State Dental Board licensing. ? Maintain various logs and other manual/electronic recordkeeping systems related to assigned functions. ? Perform basic liaison functions with students, faculty, staff, patients, or other department/University constituents, as needed: explain policies, procedures, answer various questions, coordinate services/assistance, and handle special requests or problems, routing to senior staff as appropriate. ? Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members. ? Prepare/coordinate bulk or other special OHC mailings and marketing materials. ? Assist with annual events including White Coat Ceremony, Hooding Ceremony, and various lectures and special events. ? Set up meetings as requested including: room reservations; confirmation of availability of participants; ordering of room setups; submit catering order; sending of electronic appointments and tracking of acceptances. ? Perform other specialized or technical administrative tasks related to the department?s primary function. ? Performs other related duties as assigned. Qualifications Qualifications Associate?s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. ? Broad base of general clerical/secretarial skills, including typing/word processing, filing, phone/office reception, and so forth. ? Good basic administrative and organizational skills. Experience in organizing and maintaining moderately complex filing and records systems. ? Previous experience with computerized information systems desirable, and possibly required. ? Good reading, spelling/grammar and general writing and math skills. ? Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations. ? Prior higher education or dental practice experience is desirable * Background check may be required. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors will not be permitted to have an adverse influence upon decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) In order to protect the health and safety of the UNE community, UNE requires all students enrolled in classes on our campuses and all on-campus employees to be fully vaccinated for COVID -19 prior to the start of employment. Additionally, boosters will be required for fully vaccinated individuals per the recommendation of the CDC . This would require booster doses for individuals who received the Pfizer-BioNTech or Moderna primary series 5 months or more earlier, or who received a J&J/Janssen single-dose vaccine 2 months or more earlier. The University allows for religious and medical exemptions to the policy. If you believe you are eligible for a medical or religious exemption to the vaccine policy you may seek the exemption through Human Resources after receiving this conditional offer of employment. Please note that no person to whom the policy applies will be finally employed or permitted to work if they are not fully vaccinated unless they request an exemption and are granted one. Posting Detail Information Posting Number 20161506P Open Date 05/03/2022 Close Date Open Until Filled YesSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents- Cover Letter- ResumeOptional Documents

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