| Job Location | UnitedArabEmirates |
| Education | Graduate |
| Salary | Not Mentioned |
| Industry | Secretary/FrontOffice |
| Functional Area | Not Mentioned |
Directors schedule management:Time management and schedule trackingFiltering information and documentation flow based on its relevance to the director.Documentation and Clerical Work:Efficiently manage and maintain all necessary documentation and files.Accurately file and scan documents as required.Maintain detailed and organized records.Customer Satisfaction:Contact customers to assess their satisfaction and experience with various business divisions.Actively listen to customer feedback and address concerns.Marketing Coordination and Follow-up:Act as a support for marketing coordination with the director’s office.Coordinate and follow up to ensure timely update of marketing tasks.Provide support and coordinate necessary follow-ups with external agencies and government authorities.Events Coordination, Communication and Correspondence:Support in coordinating and manage communication between directors, their families, and management for various events, such as annual or monthly gatherings and meetings.Assist in planning and executing events, ensuring smooth operations.Coordinate other occasions, events for various business units of the group and manage such events and exhibitions.Representation & Reporting:Attend internal meetings on behalf of the Director.Provide detailed reports on meeting outcomes and relevant updates.Act as a professional representative in interactions with clients, partners, and stakeholders.Collect agenda and prepare minutes of meeting, follow up on previous meeting updates, implementation, decisions and approvals.·Mobility & Support:Accompany the team to external appointments and events as needed.Ensure timely and efficient travel with a valid driver’s licenseManage schedules, appointments, and correspondence.Coordinating maintenance of personal properties, licenses, travel and staff:Coordinate with the concerned dept or team for the Maintenance of personal properties like Vehicles, House etc.,Coordinate arrangements for travel,Manage and coordinate the affairs of Directors personal staff etc.Keep track and record of Directors personal trade licenses, vehicles and employeesFlexible Working HoursShall be flexible with working hours, based on the director’s needs.Required Skills and Qualifications:o Bachelors in business managemento Strong organizational and time management skills.o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).o Good drafting and fast typing skillso Excellent communication skills. Fluency in English, Arabic would be an advantage.o Ability to multitask and prioritize tasks effectively.o Experience in administrative and clerical roles.o Smart & Resourceful: Ability to think on your feet and adapt to various situations.o Valid Driver’s License: Must possess a valid license and be comfortable driving as part of the role.o A proactive attitude and eagerness to take on diverse responsibilities.
Keyskills :
MicrosoftOfficeSuitedraftingandfasttypingskills
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