| Job Location | UnitedArabEmirates |
| Education | Graduate |
| Salary | Not Mentioned |
| Industry | Secretary/FrontOffice |
| Functional Area | Not Mentioned |
Responsible for providing high-level administrative and secretarial support to the CEO by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the CEO in any other duties as assigned.Responsibilities:Preparing and disseminating reports, correspondences and presentations Preparing professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation softwareReading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining confidentialityManaging records and files Filing and retrieving Department documents, records, receipts, invoices, policies and reports and maintaining employees and departmental filesManaging calendars and schedules Managing and maintaining an accurate workable calendar and schedule for the CEO i.e. prioritizing scheduling meetings and appointmentsMaking travel arrangements for the CEO, to ensure efficient travelingMaking arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following up the status of meeting actions and report progress of tasks to the CEOPerforming other office and clerical duties Performing general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staffManaging office equipment, including postage machine, printers, fax, photocopier, conference phone and projectorProviding production support, photocopying and binding as necessaryDeveloping any written materials like procedures and policies to be communicated to employees as requiredHandling special projects and matters as directed by the CEOMaintaining client service standards Answering any queries from the facility employees or customers in a pleasant mannerContributing to team effort Participating in team efforts as required time to timeCollaborating with other members of the team to carry out work smoothlyQualificationsQualification :-Special Certificate:- Required :2-4 years progressive executive secretarial responsibilityDesired :Experience in a large healthcare facility
Keyskills :
Answeringphonephotocopyingfaxinggreetingvisitors
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