Personal Assistant to Managing Director

Job Description

? Acting as a first point of contact: dealing with correspondence and phone calls.? Managing diaries and organizing meetings and appointments, controlling access to the manager/executive.? Booking and arranging travel, transport and accommodation.? Organizing events and conferences.? Coordinating & Managing for post conferences tasks such as, scheduling meetings, coordinating with clients and follow ups of meetings and confirmation of schedules, inclusive of all additional post conference/events correspondence.? Record keeping of all documents hard & soft copy in an organized manner.? Maintaining Daily, Weekly & Monthly Reports and ensuring their timely submission.? Validating all the reports.? Reminding the manager/executive of important tasks and deadlines.? Should manage task within close deadlines.? Typing, compiling and preparing Minutes, Reports, presentations and correspondence.? Managing databases and filing systems.? Implementing and maintaining procedures/administrative systems.? Liaising with staff, suppliers and clients.? Collating and filing expenses.? Miscellaneous tasks to support their manager.? Coordinating for various departmental reports.? Excessing various report through Share Point.? Creating Various reports and securing in the Share Point.? Assisting HR dept in absence of team member.? Handling of all confidential data with utmost sincerity with proper filling system.? Breach of NDA will be considered as a serious offense and will lead to severe consequences.

Keyskills :
Personal Assistant