Executive Assistant

Job Description

Job Details:A unique opportunity has arisen for an experienced Executive Assistant to join a specialist international PR and Strategic Communications Agency. Working with high-level governmental, inter-governmental, charity and corporate clients such as The United Nations, Amnesty International, the US State Department and the NHS. Unitas offers a unique exposure to a global client base and network working to bridge the communications gap between cultures and communities on a local and international scale.Responsibilities:

• Extensive diary management and scheduling meetings for Founding Partner - managing personal and work schedules, ensuring that appropriate meetings and people are given priority.
• Provide high-level administrative support to the Founding Partner managing multiple entities and media teams/ staff writers.
• Coordinate and manage complex calendars, meetings, and travel arrangements and provide detailed itineraries.
• Act as a liaison between the executive and internal/external stakeholders.
• Take meeting minutes and ensure successful implementation of any follow up/ action items.
• Anticipate the needs of the executive and proactively address them.
• Organise and prioritise tasks efficiently to ensure smooth operations.
• Assist in the preparation of reports, presentations, briefs, remarks and other documents as requested.
• Keep a detailed log of all company stakeholders.
• Produce PowerPoint or Keynote presentations and talking points when requested.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with other team members under his remit to streamline processes.
• Organise and oversee company events and conferences.
• Demonstrate strong intuition and problem-solving skills in a dynamic work environment.
• Demonstrates an awareness of the business sensitivities and reflect this in their approaches to problems and issues that arise.
• Maintains a professional level of support, a willingness to assist and promotes and displays trust with colleagues.

• Bachelors Degree
• Proven experience as an Executive Assistant or similar role in a fast-paced setting (preferably at least 5 years)
• Proven genuine interest in current affairs, international relations and news articles.
• Strong IT skills with ability to use Microsoft packages at an advanced level.
• Ability to work collaboratively with colleagues across several teams, in a dynamic and constantly changing environment.
• Effective time management and organisational skills and the ability to prioritise own workload; planning for self and others actions that need to happen, by whom and by when.
• Excellent written and verbal communication skills, with ability to communicate clearly and concisely, presenting complex information effectively both orally and in writing.
• Ability to multitask and prioritise effectively under pressure.
• Flexible and adaptable; detail-focused, comfortable working in a fast-paced office environment.
• Adaptability and willingness to learn new tasks.
• Must be able and willing to travel internationally and frequently.
• Ability to work both independently and as an integral part of a team, exercising initiative and referring upwards only where necessary.
• Arabic Speaking (preferable, not a requirement)
• Resilience and stamina to sustain performance and meet deadlines even when under pressure from a high volume of work and conflicting priorities.
• Ability to handle confidential information and documents with discretion.

Keyskills :
Organisational Skills Event Management Confidentiality Time Management Multitasking international travel microsoft packages Travel Arrangements written communication skills Administrative Support Collaboration problem-solving skills Verbal Com

About Company

Unitas Communications

Job Source: www.linkedin.com