Events Planning Manager

Job Description

JOB SUMMARYTo organize all hotel events with a seamless turnover from sales to operations back to sales. Assure to provide all customers with a consistent, intuitive and high-level of service according to the Marriott event standards throughout the pre-event, event and post-event phases. Planning and handling events over 800+ guests and 800+ rooms with a group revenue over AED 1 million. This position also oversees the event planning executive and event planning coordinator activities. CANDIDATE PROFILE EducationCollege degree preferred Multilingual preferred Previous similar position in the event department of a large scale hotel Skills and Knowledge Understand group and catering positioning of the hotel Knowledge of menu and food presentation Attention to details Confident and quick learner Problem solving skills Organization skills of multiple events at the same time Ability to handle complex events including 3rd party vendors Familiar handling events including a large quantity of sleeping rooms Knowledge of possible capacities and catering styles of the hotel Understanding of how the different departments within the hotel are linked to each other Effective communication skills and professional use of English language Distribute information in a concise, well-organized and detailed manner Manages guest conflict situations effectively Remains calm and professional in stressful situations Excellent time management skills and is able to prioritize work effectively Ability to individually work on projects next to the handling of events CORE WORK ACTIVITIESEssential Functions

• As an expert being able to partner with a customer and craft individual events.
• Taking care of a smooth transition from sales to events planning.
• Handle groups & events contracted by the Sales team ranging from 1 room per night/ 1 guest to 1000 rooms per night/ 1000 guest
• Focus on future planning potential problems and/or conflicts from a service/planning point of view and solutions towards them to improve guest satisfaction and planning efficiency.
• Being proactive in offering solutions.
• Accurately forecasts all the events (bedrooms and/or catering).
• Creating Banquet Event Orders & Group Resumes.
• Guidance and support throughout the event.
• Being knowledgeable about product and services.
• Handle the billing process by preparing invoices, having bill reviews with the guest and finalizing the invoices by ensuring billing accuracy.
• Takes total ownership and responsibilities for the successful planning and coordination of groups & events assigned.
• Continuous communication with the operational team.
• Be available as needed during the event phase for their assigned groups.
• Working effectively with third party vendors.
• Organizing & planning the group rooms side of the event.
• Working in coordination with assigned Group housing partner to ensure rooming list & room instructions have been updated accurately.
• Guiding the client throughout the event as the expert partner for the guest by being a consultant
• Attend the daily service communication tool BEO meeting.
• Up-sell last minute items to ensure profitability.
• Conduct pre- and post-conference meetings in line with Marriott standards.
• Show around in connection with in-house functions.
• Coordinate all activities involving the pre- and post-event process.
• Communicate challenging situations accurate to responsible departments.
• Handle guest complaints in a professional manner and come up with solutions.
• Responsibility of working on individual projects besides the organization of events.
• Following department timelines for actualization, BEO & Group resume distribution, rostering, forecasting, etc.
• Rewarding Bonvoy points in a timely manner after checking the required criteria mentioned on the Job Aid for posting points.
• Working honestly, ethically & with integrity

This list is meant to be representative of the common responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, it is not exhaustive. Management reserves the right to revise this job description or to require that other or different tasks be performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs, or technological developments). Working with Others

• Develop and maintain positive and productive working relationships with other employees and departments.
• Support all co-workers and treat them with dignity and respect.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.
• Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

Safety and Security

• Report work related accidents, or other injuries immediately upon occurrence to manager/director.
• Ensure working area is kept clean and tidy and free of health & safety hazards.

Policies and Procedures

• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Follow company and department policies and procedures.
• Perform other reasonable job duties as requested.

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About Company

Marriott Hotels & Resorts is Marriott Internationals brand of full-service hotels and resorts based in Bethesda, Maryland. As of June 30, 2020, there were 582 hotels and resorts with 205,053 rooms operating under the brand, in addition to 160 hotels with 47,765 rooms planned for development