Admin Assistant - Facilities

Job Description

Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values. In conjunction with School Operations Manager, develop a system for cleaning, repair andmaintenance of school facilities, both during term time and over school holidays for majoroperations. Coordinate all building maintenance issues ensuring that safety and security systems are in placeand maintained according to the Preventive Maintenance Schedule and that the water, sanitationand electrical systems are safe and meet relevant Ministry Regulations. Assess the current condition of electrical, air conditioning, plumbing and other essential facilitiesand equipment, ensuring regular maintenance and service schedules are followed. Liaise withprocurement team to consolidate all annual maintenance contracts and maintain the expectedquality from all suppliers. In conjunction with the School Operations Manager, coordinate and supervise, where appropriate,the allocation of work, and formulation of work schedules of ancillary employees and subcontractor personnel to ensure adequate coverage at all times.Page 2 of 3 GEMS / (password: gems) Supervise the day to day operations of the allocated support staff accommodation facility ensuringthat residents welfare is maintained at all times and that all legal, HSE and related policies areadhered to thereby providing a safe and secure environment for the residents. Be on call for staff and campus emergencies. Receive all repair and maintenance requests from staff relating to the school building, staff housingand campus facilities in general. Prioritize and coordinate work schedules to a high level ofefficiency and customer satisfaction. Coordinate the schools transportation requirements to ensure that all students and employees aretransported to and from the school in a safe and effective manner. Supervise the STS schoolrepresentative and transport foreman to ensure the provision of a high level of service to parents. To support the school admin team in improving the adherence to the GEMS school policies onprocurement. Advise disposal / condemnation of old / unused assets in a timely manner and in linewith the assets disposal policy, and encourage procurement automation system and support toimplement the system in GEMS at the earliest possible. Assist and co-ordinate through the School Operations Manager to ensure that health, safety andhygiene mechanisms are effective so as to provide a safe environment for students. The guide linesfrom government authorities with regards to health and safety are to be effectively communicatedto schools and ensure the schools follow it without fail. Implement all Emergency programs; ensure all equipment is maintained, conduct inspection anddrills, ensure compliance with codes and regulations, and train all employees to ensure a safeenvironment which protect company assets and personnel. Ensure the GEMS policies, procedures, and codes of conduct are followed at all times. Initiate effort and energy beyond the typical work day, where the tasks require additionalcommitment. Attend staff meetings and serve on committees as required. Perform other duties as requested by direct & dotted reporting line managers / supervisors.SkillsNo specific qualifications are required for the role but a goodstandard of general education is necessary as is a solid knowledgeof Dubai and its characteristics.Skills required:Fluent English communication skills. Attention to detail withdiligent follow up, and able to execute in a timely manner. Skilled inmulti-tasking and handling pressure. Capable of influencing peopleEducationAdministration

Keyskills :
Handling Pressure

About Company

Philip Morris International (PMI) is a leading international tobacco company engaged in the manufacture and sale of cigarettes, smoke-free products and associated electronic devices and accessories, and other nicotine-containing products in markets outside the U.S. PMI is building a future on a new category of smoke-free products that, while not risk-free, are a much better choice than continuing to smoke. PMI's smoke-free IQOS product portfolio includes heated tobacco and nicotine-containing vapor products. As of July 2020, PMI estimates that approximately 11.2 million adult smokers around the world have already stopped smoking and switched to PMI’s heated tobacco product, which is currently available for sale in 57 markets in key cities or nationwide under the IQOS brand. For more information, see our PMI (https://www.pmi.com/) and PMIScience (https://www.pmiscience.com/) websites.