Legal Secretary - KSA National

Job Description

Our client, an international law firm, is seeking to hire a Legal Secretary who will be reporting to the Managing Partner of the Riyadh office and the Head of Premises and Administration you will work seamlessly and collaboratively with partners, managers, associates and secretaries in the Riyadh office to assist with the day-to-day business support and overall smooth running of the office.ResponsibilitiesTo provide secretarial support to the Work Group using FileSite, Microsoft Word, Outlook, PowerPoint, Excel, Intapp open, 3e and Interaction;To create and amend documents, correspondence and e-mails to ensure compliance with legal procedures and correct grammatical usage, using FileSite document management system and audio dictation and manuscripts to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes;Carry out or provide support for conflict of interest searches as needed;To open new matters on the system, together with preparation of client files including correspondence, supporting documents etc.To schedule meetings, take phone calls from clients in associates absence presenting a professional and courteous image to clients and other outside parties;To liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etcTo arrange travel and accommodation, liaise with our external travel agent to ensure all bookings are made and keep track of itinerariesTo assist with the monthly billing process, including coordinating the billing guides, narrative amendments and sending invoices to the clientsTo provide general administrative assistance scanning, filing, photocopying, processing expense forms etc.To electronically file e-mails and documentsTo deal with e-mails during associates absence from the office and to take appropriate actionAny ad hoc internet research; andTo update client/contact database on Outlook and InterAction REQUIREMENTS: Good standard of education; a secretarial qualification is desirableTransferable Iqama requiredAt least 2 years of secretarial experience in a professional services or legal environmentGood communication and interpersonal skillsExcellent oral and written English, Arabic skills are an advantageExcellent Microsoft Office skills in Word, Excel and PowerPointFast and accurate audio typing and excellent attention to detailBe organised and able to work to tight deadlinesBe able to prioritise, work independently or as part of a team and carry out all duties with total confidentiality.

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About Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.