CEO Executive Assistant

Job Description

Position SummaryTo provide full secretarial and administrative support to the CEO in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.Job Functions, Responsibilities and AuthoritiesSecretarial SupportAct as first point of contact for both internal and external parties who wish to contact or meet the CEO and screen the requests to ensure effective prioritizing to facilitate business requirements as directed by the CEO.Provide a complete secretarial and administrative service (time management, diary, reports) to the CEO to facilitate the smooth functioning of the processes and allow him / her to concentrate on key activities while observing strict confidentiality procedures at all times to ensure security and control.Identify and deal with problems and issues that arise to facilitate the smooth running and continuity of the operations of the CEO Office.Organize meetings for the CEO, timely and accurately, when requested.Follow up with different department heads as per CEOs requirements.MeetingsSupport the CEO in organizing meetings and preparing materials to be covered, handling the calendar and correspondence, researching issues and tracking action item completion.Accompanies the CEO in meetings and conferences and ensures that minutes of meetings are documented and circulated in time to facilitate decision making and action plans.Maintain relevant documents and records in files, soft and hard copies or as requested by Office Manager.Project CoordinationFollows up on all projects and initiatives related to the CEO, in order to ensure the projects are successfully completed on time, as per schedule and within budget, and ensures the implementation of the CEOs decisions in order to achieve strategic objectives and goals. REQUIREMENTS: Qualifications & RequirementBachelor degree complimented by relevant experience in office / personal / administrationProven experience working with chief executivesCompetency required:Project CoordinationCritical thinking, Time management, Flexibility & Trustworthy, Stakeholder management, Highly organized & systematic , Attention to details

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About Company

is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional and skilled people worldwide.

Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants sector-specific knowledge and unique understanding of the local market allows us to offer an exceptional level of service across all divisions.

We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Life Sciences, Supply Chain & Procurement, and Sales & Marketing.

As part of our continuing expansion, we have opened a dedicated Abu Dhabi desk to further assist with our client needs across the region.