Admin Assistant ? Finance

Job Description

JOB PURPOSE:To provide administrative and logistical support to the Chief Financial Officer, Managers, and Finance as a whole, in an effective and efficient manner.KEY ACCOUNTABILITIES:Administration?Process routine documentation and information, according to defined procedures, in order to support all departmental activities and requirements.?Write and issue standard letters and / or faxes on routine matters as directed by Chief Financial Officer, Managers and / or other Senior colleagues.?Administration of Finance shared FolderCommunication?Liaise with internal customers and / or external agencies on the telephone and/or in writing in order to exchange information, clarify facts and resolve queries and / or problems.?Screen incoming mails and telephone calls, draft responses, redirect correspondence and callers to appropriate people and / or departments where required, obtaining additional information where necessary.?Transcribe from notes, written briefs, internal and external correspondence, and reports.?Attend and record the minutes of meetings as required in order to support the effective functioning of decision-making forums.Coordination?Coordinate travels and accommodation arrangements and produce itineraries as required to optimize the use of management time.?Schedule and prepare for Chief Financial Officer and Managers meetings and appointments, attending when instructed, ensuring all delegates are contacted and attending.?Receive visitors and schedule their appointments ensuring that visitors feel welcome and that access to Chief Financial Officer & Managers is granted as appropriate.?Provide logistical support to meet the requirements of all employees in Finance.?Participate in the preparation of the annual budget of the Finance business function.?Maintain an adequate inventory of office supplies and stationeries.?Carry out any additional or ad hoc tasks as required by the Management.?Identify areas for continuous improvement or suggestionsPolicies, Systems & Processes?Implement appropriate filing and data retrieval systems in order to ensure ease of access to up-to-date information at all times.?To work with IT for various automation of processes.HSEQ?Follow the HSE rules, regulations and procedures of the company, and report any HSE concerns and incidents to the responsible person7. QUALIFICATIONS, EXPERIENCE, & SKILLS:Minimum Qualifications:Expatriate: University GraduateMinimum Experience:3-5 years relevant secretarial & administration experienceJob-Specific Skills (Generic / Technical):?PC literate with knowledge of standard Microsoft Office software applications?Well-developed keyboard skills?Report writing skills?Good English language skills?Ability to work as part of a team?Good communication skills ? written and verbal?Comprehensive knowledge and understanding of relevant Departmental administrative and clerical procedures and their importance to the overall functioning of the department?Good understanding of Departmental business activities or services Company Profile Since 1978, we have been catering to our clients & providing organizations with entire service of recruitment solutions to efficiently screen and select the most qualified candidates which can fulfill the most crucial resource requirement of any organization i.e. Human Resource.

Keyskills :
AdministrationFinance