Project Administrator

Job Description

The opportunityProject: This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure. This is an opportunity for a talented Administrative Assistant Stakeholder, Permits and Consents team. Reporting to the Director of Stakeholder, Permits and Consents, you will work closely with the team to provide varied and responsive administrative support. Your responsibilities will include:SPECIFIC RESPONSIBILITIES: . Administrative support for the Team, including email correspondence and generation of memos, letters, spreadsheets and forms. . Plan, organize and schedule internal and external meetings. . Documenting accurate and detailed meeting minutes and actions, including follow up. . Accurately document Stakeholder interactions and maintain well-organized records. . Collaborate with Internal departments to gather accurate information as required. . Complete and submit administrative tasks in a timely manner, including data entry, document preparation and report generation. . Maintenance of filing system, contact database, employee list etc. . Exhibits polite and professional communications in all correspondence. . Acting as a liaison between other teams. . Prepare documentation templates in MS Office (Word, Excel, PowerPoint) . Showcase resourcefulness and adaptability when addressing various stakeholders and communication styles. . Performs other responsibilities associated with this position as may be appropriate. About youYou are digitally savvy, can build lasting client relationships, and lead strong, motivated teams. You will have a construction or project management background and be hungry to grow your career and enjoy the opportunities Mace have to offer. Apply now for a confidential discussion. #LI-Hybrid

Keyskills :
ReportingScheduleAdaptabilityMaintenanceData EntryResourcefulnessDocumentation TemplatesGenerationInfrastructureConstructionli-hybrid

About Company

Since day one, we have relentlessly pursued a better way. Our purpose - to redefine the boundaries of ambition - is the reason we do it. We are global experts in shaping and making the built environment. We support clients at every stage of the property lifecycle, from development and consultancy to construction and operations. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Together, it all works towards our vision: leading the way to a more connected, resilient and sustainable world. Today, we remain a privately owned business that has grown organically across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. The driving force behind our success is our people who, with their collective expertise, push us to think differently and bravely lead the way. Our culture respects equality, values diversity and encourages individuality - accepting and appreciating all views and beliefs and providing an environment for ideas to come alive. We welcome everyone who shares the Mace values, regardless of background, culture, disability, ethnicity, gender identity or sexual orientation. Drawing on a broad range of backgrounds, perspectives, experience and expertise to challenge convention is our strength. Its the reason why we continue to grow and its the secret to how weve built some of the worlds most renowned buildings. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact inclusiverecruitment@macegroup.com to speak to a member of our team.You can read our diversity and inclusion strategy here .