Experienced Executive Assistant - Associate - KSA

Job Description

& SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary duties and responsibilities:Financial

• Adhere to budget

Customer

• Diary management

• Extensive management of online diaries, book appointments and arrange meetings, updates as required

• Ensure Executive/s get to meetings on time with appropriate documentation
• Act as back up in managing other Executives and Principals diaries when their EAs are not available
• Call management

• Handle and screen calls for Executive/s
• Take and pass messages to Executive/s in a timely manner

• Email management

• Monitor Executives email inboxes when they are out of the office or at meetings and taking action as necessary

• Client relationships

• Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication

• Assist other EAs during busy periods

Internal Process

• Meetings

• Pro-active planning for meetings and follow up actions (documents, papers needed)
• Organise local internal and external meetings, including organising catering, IT requirements etc
• Meet and greet visitors

• Partner and Executive general admin

• Proofread and finalize documents when required i.e. presentations, proposals, letters
• General filing

• Keeping Executive own contacts databases/business card storage up to date

Learning and Growth

• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
• Comply with PwC policies and procedures in all aspects of the role
• Build network of strong working relationships both internally and externally
• Assist with the organisation of PwC events as needed including dinners and outside events
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation

• Bachelors degree

Language

• Proficiency in spoken and written English, Arabic is an advantage

Overall Experience

• 3 +years experience in an administrative role

Specific Experience

• Experience with a professional services firm preferred

Knowledge and Skills

• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Good oral and written communication skills
• Good interpersonal skills
• Must possess a professional telephone manner
• Demonstrated ability to work under pressure
• Demonstrated team player and dedication to provide high level of service
• Must possess a warm, friendly and professional demeanor
• Knowledge of administrative systems and processes
• Ability to use Google including G suite
• Must possess good keyboard skills (at least 55wpm)

Education Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications Required SkillsOptional SkillsDesired Languages Travel RequirementsNot SpecifiedAvailable for Work Visa SponsorshipYesGovernment Clearance RequiredNo

Keyskills :

About Company

Established in the region for 40 years, PwC has around 8,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates. Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 328,000 people across the entire global PwC network in advisory, assurance and tax to help you find the value you are looking for.