Administering day-to-day on-boarding transactions including background check, pre-hire medical checkup (if applicable), Iqama transfers/Iqama issue, and relocation support.
Responsible for coordination of visa and mobilization processes for new employees coming from foreign countries, intyernally and externally
Prepare all Visa utilization documents and submit to the respective overseas Recruitment Agencies to ensure timely issuance of visa to the accepted candidate.
Act as a key liaison between the business and new employees with respect to visa application and processing.
In conjunction with the Talent Acquisition Manager monitor all working visas issued to the company and notify relevant parties on misuse or possible expiration.
Act as key liaison between the business and overseas Recruitment Agencies on all matters relating to overseas recruitment.
Prepare payment of invoices from overseas Recruitment Agencies.
Follow up with the overseas Recruitment Agencies for visa stamping status of the candidates.
Ensure the business have a varied pool of recruitment agencies across our key target markets for manpower.
Ensure the business have signed contracts with all recruitment agencies.
Manage all administration relating to overseas employees.
Verify all received recruitment documents of accepted candidates in compliance with Company Policy and Procedures and submit to the relevant department for scanning and posting in the system.
Welcome new employees and arrange for successful first day/ week experience.
Responsible for preparing first day documentation.
Coordinating with L&D Department to conduct orientation sessions.
Assign the new hires on the HRMS.
Ensuring all new hire compliance requirements, onboarding paperwork is complete and properly document evidence of compliance requirements met for future audits.
Acting as a resource in responding to queries from new employee, hiring managers, and other stakeholders throughout the onboarding process.
Coordinating, communicating and following-up with internal stakeholders to ensure smooth processes throughout onboarding of the employee.
