Provincial Project Coordinator (NPSA9)

Job Description

BackgroundDiversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ?leave no one behind? approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy and in its National Determined Contribution to monitor changes in glacier volumes and related GLOFs. Flood hazards are already greater than what the national public finance can manage. To be able to strengthen capacities of vulnerable communities to address the GLOF issue urgently in the scale that is needed, the Government of Pakistan needs financial support from international donors. As a result, it has secured GCF resources to upscale ongoing initiatives on early warning systems and small, locally sourced infrastructure to protect communities from GLOF risks. The interventions proposed for scale-up by this project will be based on activities implemented in two districts that have demonstrated success. In these districts engineering structures like gabion walls have been constructed and automatic weather stations, rain gauges and discharge equipment have been installed. Rural communities receiving this support were able to avoid human and material losses from GLOF events. The proposed GCF project will expand coverage of interventions to fifteen districts in the Khyber Pakhtunkhwa and Gilgit-Baltistan provinces. It will strengthen the technical capacity of sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes.Duties and ResponsibilitiesUnder supervision of the National Project Manager (NPM), the Provincial Project Coordinator (PPC) has the authority to run the project activities in the province on a day-to-day basis as per the approved Project Document and Workplans. The Provincial Project Coordinator is responsible for day-to-day management and decision-making for the provincial part of the project. The Project Provincial Coordinator?s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.The Provincial Project Coordinator (PPC) works in close coordination with all provincial stakeholders and partners to ensure consistent service delivery complying with UNDP rules and donor?s requirements.

• Ensuring effective initiation of the project, work-planning and operational launch of project activities in the respective province.
• Effective implementation of the project at provincial level, achieving project milestones and deliverables in a timely manner and at a specified cost as approved under project document.
• Facilitating National Project Manager in operational closure of the project
• Ensure effective coordination with the provincial stakeholders and partners.

Specific duties and responsibilities of the position will include: Ensuring effective initiation of the project, work-planning and operational launch of project activities in the respective province

• Effectively coordinate implementation of the project activities in province, including monitoring and quality assessment of activities as per quarterly workplans.
• Responsible for day-to-day management, administration and decision-making of the project activities at provincial and field level.
• Oversees planning process for the project at provincial level and ensures its implementation in accordance with the signed project document.
• Liaise with NPM and ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.
• Manage the realization of project outputs through activities at field and provincial level.
• Ensures that project contributes to the promotion of gender equality by reaching, involving, and benefiting both women and men in its activities (gender mainstreaming).
• Provide direction and guidance to provincial and field project team(s) and responsible party (is).
• Identify and obtain any support and advice from NPM required for the management, planning and control of the project at local and provincial level.
• Liaise with the project provincial partners, suppliers and beneficiaries as/when needed.
• Prepare timely reports of project progress in line with UNDP and donor requirements.
• Perform other duties related as assigned by the NPM under the scope of works of the project as/when required.

Effective implementation of the project at provincial level, achieving project milestones and deliverables in a timely manner and at a specified cost as approved under project document.

• Plan the provincial activities of the project and monitor progress against the initial quality criteria as outlined in the project document with close coordination and guidance from NPM.
• Mobilize goods and services to initiate activities at provincial level in close coordination with NPM, including drafting TORs and work specifications.
• Implement Monitoring and evaluation tools and techniques in all interventions at provincial level under approved M&E framework.
• Manage and monitor the project risks at provincial level, submit new risks to the NPM for consideration and decision if required; update the status of these risks by maintaining the Provincial Project Risks Log.
• Reconcile provincial expenditures with Federal PMU for quarterly Combined Delivery Report.
• Timely preparation of quarterly and annual progress review reports, monthly financial reconciliation, work plans, expenditure plans and advance budget requests with timely submission to the Project Management Unit
• Identification of project implementation problems and conflict at provincial level and propose their possible resolutions.
• Be responsible for managing issues and requests for change by maintaining an Issues Log for interventions in respective province.
• Monitors the implementation of provincial project components, analyses problems that hamper their implementation and takes appropriate measures to ensure timely delivery of required inputs and achievement of results.
• Extend facilitation to NPM for advocacy and mass media outreach activities, writing of success stories, newspapers coverage, PR campaigns etc.
• Organize workshops, seminars and round tables to introduce project outputs to all provincial stakeholders involved.

Facilitating operational closure of the Project

• Ensure proper operational, financial and programmatic closure at the provincial level.
• Prepare Final Provincial Progress Reports to be submitted to the National Project Manager to incorporate in Final Project Report.
• Identify provincial follow-on actions and submit them for consideration to the National Project Manager.
• Manage the transfer of project deliverables, assets, documents, files, equipment and materials to provincial beneficiaries.
• Reconcile provincial expenditures with Federal PMU for final Combined Delivery Report for signature by UNDP and the Implementing Partner.

CompetenciesCore competencies:

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management competencies:

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies:Business Management:

• Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
• Partnership Management: Ability to build and maintain partnerships with wide network of stakeholders, government, experts and other stakeholders.
• Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
• Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Risk Management; Ability to identify and organize action around mitigating and proactively managing risks

Business Direction & Strategy:

• Strategic Thinking: Ability to develop affective strategies and prioritize plans and objectives, based on systemic analysis of challenges, potential risks, and opportunities; Ability to leverage learning from a variety of sources to anticipate and respond to future trends to demonstrate foresight in order to model possible way forward and opportunities.
• Strategic Thinking: Ability to take decisions in a timely and efficient manner in line with area of expertise and resources.

Required Skills and ExperienceEducation:

• Bachelor or master?s degree in project management, Business Management, Environmental Science, Disaster Management, Public Administration, Management or a closely related field

Experience:

• With Master?s degree, at least 02 years of relevant work experience in project implementation with international organizations and/or projects, in a closely related field.
• With bachelor?s degree, at least 4 years of relevant work experience in project implementation with international organizations and/or projects, in a closely related field.
• Ability to effectively coordinate and interact with a wide range of national, provincial, and local actors, stakeholder institutions, partners and agencies.
• Ability to effectively design and implementation project plans, team coordination framework, M&E framework, project monitoring information tools and techniques and apply adaptive problem-solving skills in order to achieve desired results.
• Well-versed with MS-Project/Primavera
• Strong drafting, presentation, and reporting skills
• Strong inter-coordination and team management skills
• Ability to work under pressure.

Required Languages:

• Demonstrated proficiency in oral and written English and Urdu.
• Knowledge of other local languages is an asset.

Professional Certificates:

• PMP or PRINCE2 would be preferred.

DisclaimerImportant information for US Permanent Residents (Green Card holders)Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.Applicant information about UNDP rostersNote: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Non-discriminationUNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.Scam warningThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Keyskills :